TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Los Angeles Truck Centers, LLC, of Whittier, CA, for the purchase and delivery of Sterling and Autocar parts on an as-needed basis, in an annual amount of $225,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager, with the option to add expenditures up to 10 percent (or $22,500), if necessary, for a total annual amount not to exceed $247,500. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Los Angeles Truck Centers, LLC, for the as-needed purchase of Sterling and Autocar equipment parts to support Citywide refuse removal and dump truck operations. There are 57 units currently active in the City fleet that require regular replacement of parts that wear out with consistent use. The Fleet Services Bureau maintains and repairs these units as part of the City's fleet maintenance program.
Los Angeles Truck Centers, LLC, is the only authorized Sterling and Autocar parts distributor in Southern California. Therefore, no useful purpose would be served by advertising for bids, and to do so would constitute an unproductive use of time and an unnecessary expenditure of public funds.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by City Council.
This matter was reviewed by Deputy City Attorney Kendra L. Carney on September 15, 2015 and by Budget Management Officer Victoria Bell on September 16, 2015.
SUSTAINABILITY
Use of original equipment manufacturers and certified parts distributors ensures that equipment is safe and operating properly. These parts are used on LNG-fueled vehicles that reduce the emission of particulate matter and greenhouse gases into the air.
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