TITLE
Recommendation to adopt Specifications No. FM 12-054 and award a contract to Cardon Solutions, LLC, to provide technical and functional maintenance support and development services for the City’s suite of Financial Accounting Management Information Systems (FAMIS) and Simpler Suite (EZ FAMIS) reporting, in an amount not to exceed $162,000, for a one-year period, with the option to renew for two additional one-year periods, at the discretion of the City Manager, with the option to add expenditures up to 10 percent (or $16,200) above the annual contract amount, if necessary and if funds are available. (Citywide)
DISCUSSION
In June 2009, the City first contracted with Cardon Solutions, LLC, to provide maintenance support and development services for FAMIS and EZ FAMIS. The City has used FAMIS since February 1998 to meet its accounting, purchasing and budgeting needs. It is currently used by over 1,000 users in every City department. FAMIS’ accounting module is the City’s official “book of record” for tracking and auditing all City accounting transactions, as well as for preparing the City’s Comprehensive Annual Financial Report. Other FAMIS modules are used Citywide to create, route and publish requisitions and purchase orders, as well as to record and track City-owned fixed assets. FAMIS’ budget module is used extensively to develop and publish the annual Citywide budget. In 2008, the City implemented EZ FAMIS, a web-based reporting tool that allows users throughout the City to easily generate their own financial/budgetary reports from FAMIS data for management, auditors, grantors, regulatory agencies and other end users.
Since 1998, the City has contracted with various companies to ensure that its FAMIS software has had on-going and uninterrupted maintenance and support. Examples of support services include: identifying, troubleshooting and resolving reported system bugs and user issues, creating and maintaining complex interfaces between FAMIS an...
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