TITLE
Recommendation to adopt Specifications No. ITB FS18-022 and award contracts to Truk Pro’s, Inc., of Artesia, CA; Continental Fleet Paint & Body, of Los Angeles, CA; and Los Angeles Truck Centers, LLC, of Whittier, CA, for as-needed body repair and painting of heavy-duty vehicles, in an aggregate annual amount of $425,000 for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; authorize a 15 percent contingency in the amount of $63,750, for a total aggregate annual amount not to exceed $488,750; authorize City Manager, or designee, to execute all documents necessary to enter into contracts, including any necessary amendments; and
Increase appropriations in the Fleet Fund (IS 386) in the Financial Management Department (FM) by $425,000, offset by charges billed to user departments through the regular monthly Fleet MOU billing process. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with Truk Pro’s, Inc., Continental Fleet Paint & Body, and Los Angeles Truck Centers, for as-needed, heavy-duty vehicle body repair and painting services. These services are used when accidents occur or to repair vehicle damage caused through regular use by City departments.
The Fleet Services Bureau does not have facilities for vehicle body repair and painting services. Contracts for light and medium vehicle body repair and paint services were awarded in FY 15 through a competitive bid process. A heavy-duty vehicle body repair and paint component was originally part of that bid. However, none of the responsive bidders had facilities that could accommodate repair and painting of the heavy-duty vehicles in the City’s fleet.
The bid was advertised in the Long Beach Press-Telegram on September 19, 2017, and 670 potential bidders specializing automotive products and services were notified of the bid opportunity. Of those bidders, 13 downloaded the bid via the City’s ...
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