TITLE
Recommendation to adopt Specifications No. PA-03105 and award contracts to Excelsior Elevator Corporation and Schindler Corporation, in the total estimated annual amount of $170,000 for the period of one year, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
The City owns and operates over 56 elevators (comprising several elevator models by multiple manufacturers) in over 24 facilities that are in various conditions throughout the City. In order to maintain and repair the elevator inventory, the Department of Public Works awarded a solesource contract to Thyssen-Krupp Elevator Corporation (Thyssen). The original scope of this contract was for the maintenance of 12 elevators, only a portion of the City's total inventory. The limited scope of this original contract led to the proliferation of multiple amendments and separate purchase orders with additional contractors. Along with more expensive contracting mechanisms, the management of elevator assets was decentralized, making proactive, preventive maintenance difficult, if not impossible. The contract with Thyssen expired on September 30, 2006, therefore, City Council approval is being requested to enter into annual contracts to provide consolidated, preventive maintenance, repair, inspection and emergency response services for City elevators at various locations citywide.
In an effort to consolidate as many elevators and facilities as possible under the new contracts, the Department of Financial Management performed an inventory of the elevators within the City's facilities through a solicitation of interest amongst departments. As a result, the requested contracts will provide service to 56 elevators in 24 City facilities.
The City chose to employ a formal bid process to identify the lowest responsible bidder for the requested contract. All bidders were required to participate in a mandatory job-walk and to examine and becom...
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