TITLE
Recommendation to authorize City Manager to execute all documents necessary to amend Contract No. 33415 with AssetWorks, Inc., of Wayne, PA, for implementation and training for the upgrade to the M-4 Fleet Management System, to increase the contract amount by $44,700, for a total amount not to exceed $299,100, and extend the term of the contract through June 30, 2016. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to execute amendments to the contract with AssetWorks, Inc., to complete the upgrade to the M-4 Fleet Management System and provide the training needed for its use by Fleet Services staff and user departments.
On February 4, 2014, the City Council adopted a Resolution authorizing the City Manager to execute a contract with AssetWorks, Inc., in an amount not to exceed $254,400. AssetWorks, Inc., holds all rights to the licensing, sales, distribution implementation, development, maintenance and support services to the M-4 Fleet Management System and, therefore, is the only organization able to provide upgrades and training on the new web-based system.
As the upgrade process moved forward, significant time was required by the Fleet Services staff and AssetWorks consultants to analyze deficiencies in the existing database, determining the most effective constructs for organizing the existing 15 years of fleet data. The new software provides much more flexibility, dashboards and other performance tracking, and will allow more specific billing and reporting capabilities as well. Review, correction and organization of the current data required the “Go Live” implementation date to be moved from the original date of July 27, 2015 to mid-November 2015. The Fleet Bureau is requesting additional contract authority of $44,700, for a total amount not to exceed $299,100, for additional programming service hours, support and training services, and travel expenses, and to extend the contract through June 30, 2016.
...
Click here for full text