TITLE
Recommendation to amend Contract No. 31757 with Friction Materials Company, Contract No. 31758 with Battery Systems, Inc., Contract
No. 31760 with Napa Auto Parts, and Contract No. 31761 with C & C Automotive Distributors, all Long Beach-based businesses (not MBEs, WBEs or SBEs), and Contract No. 31759 with The Truck Lighthouse, of Santa Fe Springs, CA (not an MBE, WBE, SBE or Local), for the purchase of automotive parts, supplies and batteries, extending the terms for the second renewal option for a period of one year, and increasing the contract amount by $840,000, bringing the combined total contract amount not to exceed $2,520,000, inclusive of tax. (Citywide)
DISCUSSION
On August 17, 2010, the Department of Financial Management made the recommendation to award contracts to Friction Materials Company, Battery Systems, Inc., The Truck Lighthouse, Napa Auto Parts, and C & C Automotive Distributors for the purchase of automotive parts, supplies and batteries. These contracts are used by the Departments of Harbor, Public Works and Water. The current contracts were executed and included the bid specifications with the allowance of a one-year renewal option. This request is to allow a second renewal option and to add funds for the term. The current term expired on August 26, 2012. This action is requested to ensure continued availability until a new bid process can be prepared to run continuously with the term expiration.
This matter was reviewed by Deputy City Attorney Amy R. Webber on July 30, 2012 and Budget Management Officer Victoria Bell on August 6, 2012.
TIMING CONSIDERATIONS
City Council action is requested on September 4, 2012 to ensure term extension and additional funds are added expeditiously, and to maintain continuity of services and repairs.
FISCAL IMPACT
The estimated total annual combined amount not to exceed $840,000 is budgeted in the Fleet Services Fund (IS 386) in the Department of Public Works (PW) for $700,000; in the H...
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