TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 35488 with Geotab USA, Inc., of Las Vegas, NV, for the purchase of vehicle telematics software, hardware, and installation services, to increase the annual contract amount by $500,000 to $670,620, and authorize a 10 percent contingency of $67,062, for a revised total annual contract amount not to exceed $737,682; and
Increase appropriation in the Fleet Services Fund Group in the Financial Management Department by $392,682, offset by funds available generated by revenue collected from user departments through the Fleet Memorandum of Understanding (MOU). (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 35488 with Geotab USA, Inc. (Geotab), to increase the annual contract amount to $737,682, to continue and expand the provision of vehicle telematics software, hardware, and installation services for the City of Long Beach’s (City) vehicles. The Fleet Services Bureau (Fleet) manages the telematics system that is installed on City vehicles needed to capture important operating and usage data. Geotab provides the software for the City’s vehicle telematics system, which is currently installed on 702 vehicles, totaling 32 percent of the City’s fleet.
Modern telematics systems such as Geotab are critical tools for optimal fleet management. Geotab allows for real-time data collection, which enables accurate and timely fleet maintenance, asset management and opportunities for safer driving and accident reduction. The existing contract was awarded by the City Council as part of its adoption of RES 20-0009 on January 14, 2020, for two years, with the option to renew for seven additional one-year periods. The original contract amount was $170,762 plus a 10 percent contingency of $17,076 in year one, and an annual amount of $170,620 for monitoring service in year two, for a total contract amount not to exceed $358,458 over a tw...
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