TITLE
Recommendation to approve the Parks, Recreation and Marine 2007 Records Retention Schedule.
DISCUSSION
Under Municipal Code Section 1.28.010, records retention schedules for City Manager departments and elected officials must be submitted to the City Council for approval. The retention schedules for each department must designate the type, class or series of records maintained by the department. Each retention schedule must provide for:
· The length of time the records must be maintained;
· When the records may be transferred to the records center;
· When duplicate records may be destroyed;
· When requests may be submitted to the City Attorney for consent and to the City Council for approval of destruction.
In its capacity as responsible agent for operation of the Records Center, the City Clerk Department has worked with the Department of Parks, Recreation and Marine to draft the Records Retention Schedule (Attachment 1).
CONCURRENCES
The City Attorney, Parks, Recreation and Marine and City Clerk Departments concur in the above recommendation.
FISCAL IMPACT
Appropriations have been budgeted in FY 07 for operation of the City Records Center.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LARRY HERRERA
CITY CLERK
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APPROVED: |
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GERALD R. MILLER |
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CITY MANAGER |