TITLE
Recommendation to adopt Specifications No. PA-02209 and award contract to Waxie’s Enterprises, Inc., dba Waxie Sanitary Supply, to furnish and deliver custodial supplies, in the estimated annual amount of $550,000 for a period of one year, with the option of renewing for one additional one-year period, at the discretion of the City Manager, with the option of adding expenditures up to 10 percent (or $55,000) above the annual contract amount, if necessary and if funds are available, plus extend the existing interim contract with Waxie Sanitary Supply through September 30, 2009; and increase the contract amount by $150,000 to cover expenditures made during the bidding process. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract for custodial supplies to support ongoing custodial maintenance needs at various City facilities and to support "green" and sustainable product usage. The contract takes into account annual estimated Citywide quantities, based on historical expenditures to secure pricing at the highest volume discount available. Based on the recent economic conditions, the Department of Financial Management, Purchasing Division, determined that it would be in the best interest of the City to choose to not exercise the renewal option on the current contract, which expired March 31, 2009. By re-bidding, the City of Long Beach stands to achieve costs savings through fixed price contracting, better product selection, and standardization of product availability. An interim contract was implemented during the bidding process.
Departments using this contract include Public Works; Parks Recreation & Marine; Health & Human Services; Airport; Gas & Oil; Fire; Police; Technology Services; Water and Harbor. Custodial supplies are essential for maintaining both City work areas and public facilities.
The bid was advertised on June 12, 2009, and 167 potential bidders specializing in custodial supplies were notified; 33 are ...
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