TITLE
Recommendation to adopt Specifications No. RFP TI15-017 and award a contract to Tyler Technologies, Inc., of Yarmouth, ME, for a Citywide Enterprise Resource Planning (ERP) system with finance/human resources software applications and related services, including consultation, implementation, training, maintenance and support, for a one-time amount of $8,478,522, and an annual amount starting at $493,481 and increasing up to 3 percent annually for a five-year term for ongoing maintenance and support, plus a contingency amount of $1,664,772, with the option of renewing the ongoing maintenance and support contract increasing up to 5 percent annually for an additional five-year period, at the discretion of the City Manager; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Tyler Technologies, Inc. (Tyler), for the purchase of its Munis software applications and related services, including consultation, implementation, training, maintenance and support. The software will serve as the City’s ERP system, replacing the outdated financial and human resources (HR) core systems that support the operations of all City departments, and will allow the City to implement best practices, leveraging new technology to make substantial improvements in efficiency and effectiveness. The Tyler solution offered the demonstrated ability to be successfully implemented in similar environments and meet the greatest breadth of the City’s diverse municipal business needs with one-time and ongoing costs that provide the best value to the City. Through the evaluation/selection process, the Tyler proposal emerged as the clear choice for recommendation. Purchase and implementation of the new system has been fully funded through a $30 million project budget previously approved by the City Council.
Impleme...
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