TITLE
Recommendation to authorize City Manager to execute all documents necessary for an agreement with Overland, Pacific and Cutler, Inc., a California corporation, for acquisition, relocation, property management and related services for a three-year term in an amount not to exceed $300,000 per year. (Citywide)
DISCUSSION
Historically, the City of Long Beach uses outside firms on an as-needed basis to supplement City staff with necessary real estate property acquisition, relocation, property management and related services, including compliance with Federal and State guidelines, on various projects. These services are utilized to address the acquisition, property management and/or disposition needs of City departments for current, as well as unforeseen projects, that will arise over the next three years. At this time, all prior agreements for these specialized professional services have expired. A Request for Proposals (RFP) process was conducted in accordance with Administrative Regulation 8-4, “Selecting Professional Services,” to secure qualified firms.
On November 5, 2012, RFP13-008 for Real Estate Property Acquisition Services and RFP PW13-009 for Relocation, Property Management and Related services were advertised in the Long Beach Press-Telegram, and approximately 1,130 potential bidders specializing in these real estate services were notified of the bid opportunity. Of those bidders, 64 downloaded the RFPs via our electronic bid system. The RFP documents were made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at: www.longbeach.gov/purchasing
. RFP announcements were also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Twelve firms submitted proposals on December 11, 2012. Of those twelve firms, three were Minority-owned Business Enterprises (MB...
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