TITLE
Recommendation to adopt Specifications No. PA-2610 to award a contract to Harbor Diesel and Equipment, a Long Beach-based business, in an annual amount not to exceed $160,000 for furnishing and delivering Cummins brand vehicle parts and services, for the period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into a contract for furnishing and delivering Cummins brand vehicle parts and services for the City's medium and heavy-duty vehicles using liquid natural gas and diesel powered Cummins engines.
The City currently utilizes a variety of medium and heavy-duty vehicles utilizing Cummins engines, including 85 refuse trucks, 4 fire apparatus, 20 street sweepers and 18 miscellaneous units. Keeping these high usage, front-line vehicles in service requires quick and efficient delivery of parts and service. The previous contracts for parts and service were separated into two contracts. Through contract consolidation, the Purchasing Division worked with the Fleet Services Bureau to develop a comprehensive bid that encompassed all Cummins parts and service needs. With this consolidation of parts and service specifications, we are able to streamline the process of service and parts delivery. Based on expenditures from prior years, the annual proposed contract is estimated to total $160,000. These costs are funded by user charges to department customers.
The bid for furnishing and delivering Cummins brand vehicle parts and services was advertised in the Press Telegram on February 26, 2010, and 270 potential bidders specializing in Cummins parts and repair services were notified. Of those bidders, 16 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at http://www.lonqbeach.qov/purchasinq. A bid...
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