TITLE
Recommendation to adopt Specifications No. PA-02308 and award contracts to Sully-Miller Contracting and All American Asphalt to furnish and deliver asphalt concrete, in a combined amount not to exceed $825,000 plus a 20 percent contingency if necessary and if funds are available, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into annual contracts with Sully-Miller Contracting Company and All American Asphalt to furnish and deliver asphalt concrete to repair potholes, streets and miscellaneous construction projects throughout the City. Departments participating in this contract include Public Works, Long Beach Gas & Oil and Water.
An invitation to bid was advertised on July 14, 2008 and again on July 25, 2008, and 121 potential bidders were notified of the bid opportunity; 13 were Minority-owned Business Enterprises (MBEs), 25 were Women-owned Business Enterprises (WBEs), 18 were Long Beach businesses, and 28 are certified Small Business Enterprises (SBEs). The bid document was made available from the Purchasing Division, located on the Plaza Level of City Hall, and the Division's website at www.lonqbeach.qov/purchasinq. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women's business groups. The Purchasing Division did not receive any bids, possibly due to the volatility of the price of oil, a component of asphalt. The City Attorney has advised the Purchasing Division that the City may now enter into negotiations directly with a supplier. The City has selected two suppliers to enter into a contract, Sully-Miller Contracting Company, Anaheim, CA and All American Asphalt, Corona, CA. In order to have a constant supply of asphalt available, considering fluctuations in pricing and availability of oil, there are onl...
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