TITLE
Recommendation to adopt Specifications No. RFP TS13-050 and authorize City Manager to execute a contract, and any amendments thereto, with Plante & Moran, PLLC, of Southfield, Michigan (not a MBE, WBE, SBE or Local), for professional consulting services related to planning for and acquisition of the City’s Financial/Human Resources systems replacement, in the amount of $397,620, plus a $60,000 contingency, for a total contract amount not to exceed $457,620, for a period of one year, with the option to extend for one additional year; and
Increase appropriations in the General Services Fund (IS 385) in the Technology Services Department (TS) by $10,000,000 by way of a transfer of the same purpose funds already budgeted in the General Fund. (Citywide)
DISCUSSION
During the FY 14 budget process, City staff presented information to the City Council on the urgent need to replace Citywide financial and human resource management systems, which include accounting and financial reporting, budget development and management, purchasing, account payables and receivables, fixed asset and inventory management, payroll and timekeeping, employee benefit management, recruiting and human resources administration functions, and position control and staffing management. The City Manager recommended funding for this replacement as part of the FY 14 Proposed Budget. On September 3, 2013, the City Council approved the FY 14 Appropriation Ordinance that included $6,227,500 in one-time funds to cover the General Fund portion of total project costs currently estimated at approximately $30 million. City Council approved an additional $3,772,500 to be appropriated from FY 13 surplus funds. The surplus was available in FY 13; as a result, the total General Fund appropriation is $10 million.
This professional services contract is for the initial work and the system selection services needed to acquire the replacement financial and human resources systems. Just as with construction ...
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