TITLE
Recommendation to authorize City Manager, or designee, to execute an amendment to Contract No. 34211 with e-Plan, Inc., dba e-PlanSoft, of Los Angeles, CA, for Phase Two of the Electronic Plan Check System, to increase the contract amount by $343,645, for a revised total amount not to exceed $749,965; and
Increase appropriations in the Development Services Fund (EF 337) in the Development Services Department (DV) by $343,645. (Citywide)
DISCUSSION
On February 10, 2015, the City Council authorized the selection of e-Plan, Inc., dba e-PlanSoft (e-Plan), to provide an Electronic Plan Check System (EPC) as a convenient way for applicants to submit applications and construction documents, obtain fee estimates, pay fees online, and receive plan corrections and/or final plan approval electronically. The reviewing agency may check submitted documents via a web browser from any location with an internet connection. Documents submitted electronically reduces printing and paper costs, applicants’ trips to City Hall, and storage fees for the City. The EPC also allows multiple reviewers to simultaneously check a single set of high-quality plans, thereby decreasing turnaround times for an applicant’s plan review.
e-Plan has completed Phase One of the EPC, which set up the initial development and implementation of the software. With the participation of a few local design firms, a four-month pilot began in June 2016 to test the system and train staff from several City departments. During the second month, the Development Services Permit Center began to receive applications and construction documents at a rate of one to two projects per week. As staff and firms become more familiar with the EPC process, the number of electronic submittals is expected to increase.
The EPC currently stands alone, separate from the City’s Infor Public Sector permitting system (Infor). Under the current configuration, staff receives applications through the EPC then transfers the da...
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