TITLE
Recommendation to authorize City Manager to execute a contract with RUNBECK Election Services Inc., for printing of official ballots, sample ballots, and vote-by-mail materials in an amount not to exceed $318,794.59, plus a seven percent contingency, in administration of the April 10, 2018 Primary Nominating Election. (Citywide)
DISCUSSION
After issuance of a Request for Information on January 2017, the Office of the City Clerk selected RUN BECK Election Services Inc. from among proposer for printing, sample ballots and vote-by-mail materials in preparation for the PNE on April 10, 2018.
For the April 10, 2018 PNE, RUNBECK will provide for: (1) printing 313,000 sample ballots; (2) printing of 223,070 Official Ballots for use as precinct, vote-by-mail ballots, provisional and test ballots; and (3) preparation and mailing of 125,523 vote-by-mail ballots.
TIMING CONSIDERATIONS
Approval of this action is necessary for the timely provision of election materials and services.
FISCAL IMPACT
The appropriations necessary to cover the cost of the April 10, 2018 PNE are contained in the City Clerk Department 2018 Fiscal Year Budget.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MONIQUE DE LA GARZA
CITY CLERK
APPROVED:
PATRICK H. WEST
CITY MANAGER