TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Envision Solar International, Inc., of San Diego, CA, for the purchase of two solar-powered electric vehicle charging stations, under the same terms and conditions afforded the State of California, in an amount not to exceed $152,055, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Envision Solar International, for the purchase of two electric vehicle Autonomous Renewable Chargers for use by various departments in the City that have electric or hybrid electric vehicles and for emergency charging in the event of a power outage.
The purchase of the two portable solar-powered charging stations will be the start of the infrastructure needed to support expansion of the City’s use of electric vehicles. Each charging station is capable of charging three electric vehicles simultaneously while permanent infrastructure is being implemented.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Fleet Services Bureau and Purchasing Division of the Financial Management Department investigated procurement options, and the State of California’s agreement with Envision Solar International, Inc., of San Diego, CA (not a SBE, DBE, MBE, WBE, or Local), was determined to provide the best discounted price while allowing for timely acquisition and delivery. All State of California contracts are competitively bid and offer the best available pricing.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on March 21, 2018 and by Interim Budget Bureau Manager Grace Yoon on March 30, 2018.
SUSTAINABILITY
These charging stations comply with all State of California regulations and local district air quality regulations.
TIMING CONSIDERATIONS
City Council action is requested on April 17, 2018, to ensure a new contract is in place expeditiously.
FISCAL IMPACT
The cost of this contract will not exceed $152,055, and is budgeted in the Fleet Services Fund (IS 386) in the Financial Management Department (FM). Electric vehicle charging stations are eligible for AB 2766 funding. AB 2766 funding is budgeted in the Transportation Fund (SR 182) in the Financial Management Department (FM). There are no annual operating costs for electricity delivered by these units. Maintenance costs for the stations will be budgeted in the Fleet Services Fund (IS 386), paid for by funds collected through regular monthly billing charges to electric vehicle users through the Fleet Services MOU. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO PURCHASE TWO SOLAR-POWERED ELECTRIC VEHICLE CHARGING STATIONS THROUGH THE CONTRACT BETWEEN THE STATE OF CALIFORNIA AND ENVISION SOLAR INTERNATIONAL, INC.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER