TITLE
Recommendation to adopt Plans and Specifications No. R-6780 for the rehabilitation of Atlantic Avenue between San Antonio Drive and 52nd Street; authorize City Manager to award and execute the contract with Sequel Contractors, Incorporated, in an estimated amount of $1,797,781, plus a 10 percent contingency amount of $179,778, if necessary, for a total of $1,977,559, and any amendments thereto except for an increase in the contract price; and
Increase appropriations by $1,721,871 in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW) for construction and construction inspection costs related to this project. Funding for this project is from a combination of funds from the American Recovery and Reinvestment Act of 2009 (ARRA) and the Redevelopment Agency. (District 8)
DISCUSSION
As part of the American Recovery and Reinvestment Act of 2009 (ARRA), certain funds were set aside for the rehabilitation of roads. Projects to be done under this program had to be ready to go to construction immediately, listed as a federal aide urban route (FAU) by the Federal Highway Administration, and listed in the State's Transportation Improvement Program. Atlantic Avenue between San Antonio Drive and 52nd Street fell within this category and was approved for funding under this ARRA program.
The anticipated rehabilitation work on Atlantic Avenue will consist of replacing damaged curbs, gutters, and removing old asphalt and resurfacing the street with rubberized asphalt, and installing required accessibility improvements, new pavement markings, traffic striping, and vehicle loop detectors at signalized intersections. A vicinity map of the area is attached.
Additional work proposed and funded by the Redevelopment Agency, consisting of relandscaping of medians between Del Amo Boulevard and 52nd Street, has been included in the project in order to promote construction efficiency. The Redevelopment Agency Board approved the project on March 15, 2010.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on January 25, 2010, and bids were opened on February 24, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, http://www.PlanetBids.com. In a continuing effort to increase participation of local businesses, Small Business Enterprises (SBEs), Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs), bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 762 firms registered on the website were notified via automatic email notice including 90 located in Long Beach. Eighteen sets of bid documents were purchased by prospective bidders and seven bids were received. Of those firms, one is a local business. There were no SBE, MBE, DBE, or WBE registered firms that submitted bids. Sequel Contractors, Inc., of Santa Fe Springs, California, is the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Linda Trang on March 2, 2010 and Budget Management Officer Victoria Bellon March 4, 2010.
SUSTAINABILITY
The street will be resurfaced with asphalt containing up to 15 percent recycled material as well as recycled rubber from old tires. It is estimated that up to 13,000 tires will be recycled through the use of rubberized asphalt in this project.
In addition, all of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt and all concrete work will include recycled waste ash diverting these materials from our landfills.
The project will also include the installation of striped bike lanes to encourage the use of bicycles as an alternative transportation mode for the residents of Long Beach.
TIMING CONSIDERATIONS
City Council action on this matter is requested on March 23, 2010 to authorize commencement of this Public Works project. Construction is projected to begin in June 2010 and should take approximately 60 working days.
FISCAL IMPACT
The contract award is for an estimated amount of $1,797,781, plus a 10 percent contingency of $179,778, if necessary and if funds are available. Note that an additional estimated amount of $296,634, equal to 15 percent of the contract award, is requested for construction support including such work activities as inspection, materials, testing and DBE and prevailing wage oversight. This additional amount is not part of the contract award. The total estimated project cost, not including the landscape project funded by the Redevelopment Agency, is $2,274,193. Because the ARRA portion of the contract award and related costs is not appropriated, an appropriation increase of $1,721,871 is requested in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW). The balance of the project costs related to the landscaping of medians between Del Amo Boulevard and 52nd Street will be covered by the Redevelopment Agency ($552,322).
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
REGINALD I HARRISON
INTERIM DIRECTOR OF DEVELOPMENT SERVICES
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |