TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Quinn Company of the City of Industry, CA, for the purchase of a paving compactor and a tandem vibratory compactor, on the same terms and conditions afforded to Sourcewell, of Staples, MN, with Caterpillar, Inc., contract number 032119-CAT, in a total amount not to exceed $225,573, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Quinn Company for the purchase of a model CB2.7 Utility Compactor and a model CB7 tandem Vibratory Compactor for the Public Works Department. These purchases were approved in the Fiscal Year 2021 Fleet Replacement Plan and are replacing two units that are 20 years old and at the end of their useful life. These compactors will be used in the Public Service Bureau, Street Maintenance Division for daily operations and special projects.
City Charter Section 1802 provides an alternative procurement method by permitting the City of Long Beach (City) to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contract on a voluntary and selective basis when authorized by a Resolution adopted by the City Council.
The Fleet Services Bureau and the Purchasing Division of the Department of Financial Management investigated procurement options, and the Sourcewell agreement with Caterpillar, Inc., through their local dealer, Quinn Company (not a SBE, DBE, MBE, WBE or Local), was determined to provide the best discounted price while allowing for timely acquisition and delivery. All Sourcewell contracts are competitively bid and offer the best available pricing. There are currently no dealers or manufacturers of pavement and vibratory compactors in Long Beach.
This matter was reviewed by Deputy City Attorney Anita Lakhani on October 3, 2022, Business Services Manager Tara Mortensen on September 16, 2022, and by Revenue Management Officer Geraldine Alejo on September 23, 2022.
SUSTAINABILITY
The compactors use CAT C3.6 and CAT C1.7 diesel-powered engines, certified by the California Air Resources Board and compliant with State and local air quality emission standards. They will be utilizing renewable diesel fuel in City service.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on October 18, 2022, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total contract amount will not exceed $225,573, inclusive of taxes and fees. The purchase is budgeted in the Fleet Services Fund Group in the Financial Management Department and is funded by capital replacement charges previously collected from the General Fund Group. Annual replacement and maintenance costs of $19,620 will be charged to the General Fund Group in the Public Works Department and collected through the regular Fleet Services Memorandum of Understanding (MOU) monthly billing process, beginning when the units are delivered. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER