TITLE
Recommendation to authorize City Manager to execute all necessary documents to amend Contract No. 31822 with EFS West for design and construction of the Phase II portion of the Shoreline Marina Fuel Dock and Underground Storage Tank (UST) Improvement Project, increasing the contract by $199,953, for a total contract amount not to exceed $2,113,535. (District 2)
DISCUSSION
The City of Long Beach owns and operates three full-service marinas, including the Alamitos Bay Marina (Alamitos Bay), Long Beach Shoreline Marina (Shoreline Marina), and Rainbow Harbor/Rainbow Marina (Rainbow Marina), which are operated by the Parks, Recreation and Marine Department (PRM). In order to service these marinas, the City maintains two fueling docks, one in the Shoreline Marina and one in Alamitos Bay.
In September 2008, the Shoreline Marina fuel dock was closed because it did not meet current regulations. As a result, only the Alamitos Bay location is currently available for fueling needs. Recently, staff has been proceeding with a project to remove and replace the UST and restore this facility to full operation.
On August 3, 2010, the City Council approved Contract No. 31822 with EFS West (Contractor) for Phase I of this project for the removal of the existing non-compliant UST. The Contractor has completed the removal of the UST and is complying with all other environmental requirements related to the UST removals in order to fulfill the City's obligations and State regulations.
On May 17, 2011, the City Council authorized the design and construction of Phase II. The Phase II portion of this design-build contract includes the installation of the new UST and the physical construction of a new fuel site and necessary dock structures at Shoreline Marina.
During the ground excavation, the Contractor encountered unforeseen conditions that prompted the City to take additional necessary steps to complete Phase II, including additional labor and equipment to excavate the location where the tank will be located, while maintaining compliance with State and Federal requirements. Through recent efforts, the contractor has had the extremely difficult process of abating water and gaining stability to properly prepare for the installation of the new fuel tank. The addition of the proposed not to exceed amount of $199,953 will facilitate the contractor to complete the project by January 2013, and provide critical compliancy credit towards to the City's consent decree with the Attorney General, regarding UST requirements. Additionally, due to design and build procedures, the City is leading the process to improve the design, while maintaining a cost effective approach.
This matter was reviewed by Deputy City Attorney Amy R. Webber on November 5, 2012 and Budget Management Officer Victoria Bell on November 2, 2012.
SUSTAINABILITY
Keeping the Long Beach coastal assets and the public safe from the environmental hazards of operating fuel sites is of vital importance to the City. The City's adopted Underground Storage Tank Compliance Program has been designed to prevent harm to the environment from the City's fuel sites and underground storage tanks. With the availability of a local fueling site, less fuel will be utilized and fewer pollutants will be generated by the local boaters into the local environment.
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 13, 2012, to authorize timely completion of Phase II construction of this project. In order to meet certain regulatory requirements, it is critical to complete this project by January 2013.
FISCAL IMPACT
The contract increase of $199,953 is funded by the Marina Fund (TF 403) in the Department of Parks, Recreation and Marine (PR). This request will provide continued support to our local economy by assisting in the preservation of 22 employees residing in Long Beach with employment.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER