TITLE
Recommendation to adopt Plans and Specifications No. R-6779 for the improvements of Stearns Street between Studebaker Road and Stevely Avenue, and authorize City Manager to award and execute the contract with All American Asphalt, in an estimated amount of $199,199, plus a 10 percent contingency amount of $19,919, if necessary, for a total of $219,118, and any amendments thereto except for an increase in the contract price. (District 5)
DISCUSSION
The infrastructure of Stearns Street from Studebaker Road to Stevely Avenue is in need of rehabilitation. The rehabilitation work will consist of replacing damaged curbs, gutters, and resurfacing the street with rubberized asphalt, and installing required accessibility improvements, new pavement markings, traffic striping, and vehicle loop detectors at signalized intersections. A vicinity map of the area is attached.
City Council's adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently in order to expedite implementation of this project. The project was advertised for bids on September 3, 2010, and bids were opened on September 22, 2010. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at, http://www.PlanetBids.com <http://www.planetbids.com/> in a continuing effort to increase participation of local businesses, Minority Business Enterprises (MBEs), Women Owned Business Enterprises (WBEs), and Disadvantaged Business Enterprises (DBEs). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 471 firms registered on the website were notified via automatic email notice including 55 located in Long Beach. Fifteen sets of bid documents were purchased by prospective bidders, and eight bids were received. Of those firms, one is a local business and one is both a MBE and WBE. There were no DBE registered firms that submitted bids. All American Asphalt, of Corona, California, has been determined to be the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Linda Trang on October 26, 2010 and by Budget Management Officer Victoria Bell on October 28, 2010.
SUSTAINABILITY
The street will be resurfaced with asphalt containing up to 15 percent recycled material, as well as recycled rubber from old tires. It is estimated that up to 4,700 tires will be recycled through the use of rubberized asphalt in this project.
In addition, all of the old asphalt material to be removed under this contract will be recycled into new asphalt or utilized as base material on other street projects. Road base material used on the project will come from recycled concrete, rock, sand, and asphalt, and all concrete work will include recycled waste ash diverting these materials from our landfills.
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 9, 2010, to authorize commencement of this Public Works project. Construction is projected to begin in January 2011 and should take approximately 20 working days.
FISCAL IMPACT
The contract award is for an estimated amount of $199,199, plus a 10 percent contingency of $19,919, if necessary and if funds are available. This project is funded by federal transportation grant funding and Measure R, the half-cent sales tax designated for local transportation needs. There is no impact to the General Fund. It is estimated that this construction project will provide funding for three full-time equivalent construction jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER