TITLE
Recommendation to authorize City Manager to execute all necessary documents to amend the current three year Contract No. 29420 with Softscape for annual subscription fees for the Homeless Management Information System in an amount not to exceed $40,000 for
August 1, 2006 to July 31, 2007. (Citywide)
DISCUSSION
The Department of Health and Human Services (DHHS) is required to implement a Homeless Management Information System (HMIS) as mandated by the U.S.
Department of Housing and Urban Development (HUD) for all agencies funded by the Continuum of Care Supportive Housing Program. This project is an important component for monitoring program outcomes and success as well as meeting HUD Homeless Assistance Program requirements. This system will assist the DHHS in tracking persons who are homeless through case management and housing, in collaboration with community-based providers of homeless services. The HMIS technology will also be the mechanism for tracking and reporting outcomes as defined through the Homeless Services Division's Focus on Results (FOR) framework.
On August 16, 2005, Council authorized the City Manager to enter into a three year agreement with Softscape, the chosen vendor for the HMIS Long Beach Continuum of Care system. Year one contractual milestones have been satisfied. Year two and three of the contract are contingent upon renewal funding from HUD to the City. The City has been awarded renewal funding for HMIS from HUD for the period of August 1, 2006 to July 31, 2007, year two of the contract. Softscape requires a subscription fee of $36,000 annually, with additional funds budgeted for software modifications, as needed.
This matter was reviewed by Deputy City Attorney Lori A. Conway on September 19, 2006 and Budget Management Officer David Wodynski on September 21,2006.
TIMING CONSIDERATIONS
City Council action is requested on October 10, 2006, to ensure continued access to, and support of, the HMIS system.
FISCAL IMPACT
The total amount of the amendment is $40,000 for a period of August 1, 2006 through July 31, 2007, within the existing 3 year contract. Sufficient funding for this program has been secured through the U.S. Department of Housing and Urban Development and is currently appropriated in the Health Fund (SR 130) and Department of Health and Human Services (HE). There will be no impact on the General Fund.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
RONALD R. ARIAS
DIRECTOR HEALTH AND HUMAN SERVICES
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APPROVED: |
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GERALD R. MILLER |
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CITY MANAGER |