TITLE
Recommendation to adopt plans and specifications No. R-6676 for the landfill closure and construction of 55th Way Neighborhood Park; authorize City Manager to award the contract to Environmental Construction, Inc., in an estimated amount of $4,278,903, plus a 25 percent contingency in the amount of $1,069,726, for a total estimated award of $5,348,629; and execute all necessary documents related to the contract. Increase appropriations in the Capital Projects Fund (CP) in the Department of Public Works (PW) by $1,800,000. (District 9)
DISCUSSION
In January 2003, the City began construction of the North Police Station at Scherer Park. Prior to construction, the City had to seek permission from the State Department of Parks and the National Park Service for conversion of a portion of Scherer Park to non-park use. To comply with requirements of the State and National Parks, the City of Long Beach has committed to replacing existing parkland at Scherer Park, which was converted for use in the construction of the North Police Station, with at least five acres of parkland within a two-mile radius of Scherer Park. The vacant site to be converted to
a park is a portion of a former municipal solid waste landfill located at 2910 East 55th Way in north Long Beach (See attached map). The 55th Way site is a 5.5-acre parcel, which has been identified for conversion from industrial use to recreation and open space use. The recreation and open space uses will include a multi-purpose field, two basketball half courts, a tot-lot and play equipment. Improvements include an access road, parking lot, restroom, shade structure, site furnishings, site lighting, retaining walls, fences and gates, irrigation, hardscape and landscaping. The landfill closure and construction of 55th Way Neighborhood Park project was advertised for bid on January 21, 2005, and bids were opened Monday, March 7, 2005. City Council adoption of the plans and specifications and award of the contract to the lowest responsible bidder are being recommended concurrently to expedite project implementation. It is recommended that the City Council award a construction contract to Environmental Construction, Inc., in an estimated amount of $4,278,903.
It is also recommended that City Council authorize a contingency amount equal to 25 percent of the base contract award due to the complexity and potential unforeseen conditions that may be encountered on landfill projects.
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin and by Budget Management Officer David Wodynski on March 11,2005.
TIMING CONSIDERATIONS
City Council action on this item is requested on March 22, 2005, in order to avoid delays in the project schedule.
FISCAL IMPACT
The contract award is for an estimated amount of $4,278,903 plus a 25 percent
contingency, in the amount of $1,069,726, for a total estimated award of $5,348,629.
On January 27, 2003, the Redevelopment Agency (RDA) allocated $1 2,400,000 for construction of the North Police Station and 55'h Way Neighborhood Park. The City Council subsequently adopted the RDA budget on February 4,2003. These funds were budgeted in the Redevelopment Fund (RD) in the Department of Community Development (CD). Following completion of the North Police Station and initial site preparation of the Way Neighborhood Park, $4,701,006 of the original $12,400,000 remains allocated for the 5!jth Way Neighborhood Park project. The remaining project funding of $1,800,000 is currently unbudgeted; therefore an appropriation increase is included in the recommendation. This portion of funding is provided by FY 04 savings in the General Fund set aside specifically for this project.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
CHRISTINE F. ANDERSEN
DIRECTOR OF PUBLIC WORKS
MELANIE S. FALLON
DIRECTOR, COMMUNITY DEVELOPMENT