TITLE
Recommendation to authorize City Manager to execute the Eighteenth Amendment to Historical Site Lease No. 24291 with Rancho Los Alamitos Foundation to provide for the annual management fee for lease year 2014-2015. (District 3)
DISCUSSION
On October 3, 1995, the City Council authorized Historical Site Lease No. 24291 (Lease) with the Rancho Los Alamitos Foundation (Foundation) to manage, operate, and interpret the City's historical site known as Rancho Los Alamitos Historic Ranch and Gardens (Rancho). As stated in the Lease, the Foundation is responsible for enhancing the educational value of the site through public and community activities, assemblies, and visits. Maintenance responsibilities of the Foundation include: maintenance of gardens, residential and agricultural structures, interiors and furnishings, fixtures, utilities, carpeting, and equipment.
In consideration of the Foundation's agreement to manage the educational, historical, and community service aspects of the Rancho, the City of Long Beach (City) pays the Foundation an annual management fee. The management fee is budgeted in the Department of Parks, Recreation and Marine (PRM), and is approved by the City Council upon its adoption of the City's budget each fiscal year. Therefore, once the budget is adopted for the upcoming fiscal year, PRM annually requests City Council authorization to amend the Lease reflecting the current management fee for the corresponding Lease year.
The proposed management fee for 2014-2015 shall be $470,000, which is unchanged from the 2013-2014 management fee approved by the City Council on October 15, 2013, in the amount of $431,556, and on June 17, 2014, in the amount of $38,444. A Lease amendment is required to document that there will not be an increase to the proposed management fee this lease year. All other terms and conditions of the Lease shall remain in effect.
This matter was reviewed by Deputy City Attorney Kendra L. Carney on October 28, 2014, and by Budget Management Officer Victoria Bell on October 27, 2014.
TIMING CONSIDERATIONS
City Council action is requested on November 18, 2014, in order to authorize the execution of the Eighteenth Amendment to Lease No. 24291.
FISCAL IMPACT
Sufficient funds are budgeted for the Rancho Los Alamitos Foundation's annual management fee of $470,000 in the General Fund (GF) in the Parks, Recreation and Marine Department (PR) for FY15. There is no impact to jobs associated with the recommended action.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
GEORGE CHAPJIAN
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER