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Recommendation to authorize City Manager to execute a grant agreement and a food donation agreement with the California Department of Education for the 2008 Summer Food Service Program;
Authorize City Manager to execute an agreement with the Long Beach Unified School District for food preparation for the 2008 Summer Food Program;
Authorize City Manager to execute sponsor/site agreements with the agencies listed in Attachment A; and
Authorize City Manager to execute any future documents, including amendments, necessary to accept funds, implement, and administer the 2008 Summer Food Program. (Districts 1,2,4,6,7,8,9 and portions of Signal Hill)
DISCUSSION
Since 1980, the Department of Parks, Recreation and Marine (PRM) has operated a summer food program that provides free lunches to low-income children, 18 years of age and under, who, in the absence of the program, would not receive their normal lunches during summer vacation. The participation of other agencies is also necessary for the program to run successfully. City Council approval is required to execute agreements necessary for PRM to operate the 2008 Summer Food Service Program (Program). These agreements include a grant and food donation agreement with the California Department of Education (CDE), an operational agreement with the Long Beach Unified School District (LBUSD), and sponsor/site agreements with other agencies and nonprofit organizations (Attachment A).
The Program will run from June 23, 2008 through August 22, 2008. PRM's payment to the LBUSD, for food preparation and delivery only, is projected to be approximately $234,000, which represents a cost of $2.34 per lunch. Major funding for the Program will be provided by the CDE, which will reimburse the City at a rate of $2.99 for each meal served, which includes the meal, plus PRM's operating costs eligible under the grant.
The meals will be provided at 31 sites throughout Long Beach, and three sites in Signal Hill (Attachment B). As in the past, organizations that had previously participated were invited to be a part of this year's Program. Each year, new agencies requesting information about the Program are given the opportunity to participate.
The CDE requires the City to execute a grant agreement to receive reimbursement and sign sponsor/site agreements with the agencies that provide food service facilities. These agencies are required to indemnify the City from liability arising from their participation in the Program, to secure necessary insurance as deemed appropriate by the City's Risk Manager, and to comply with the regulations set forth by the CDE.
This matter was reviewed by Principal Deputy City Attorney J. Charles Parkin on April 7, 2008, and Budget Management Officer Victoria Bell on April 8, 2008.
TIMING CONSIDERATIONS
City Council action is requested on April 22, 2008, to allow sufficient time to execute the agreements prior to the beginning of the 2008 Summer Food Service Program.
FISCAL IMPACT
The total Program expenditures are dependent on the number of meals served and are estimated at $325,000. Of this amount, it is anticipated that the CDE will reimburse the Department $276,000 for meals and eligible operating costs. The remaining administrative expenses of $49,000 are ineligible for reimbursement by the grant and is budgeted in the General Fund (GP) in the Department of Parks, Recreation and Marine (PR).
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
PHIL T. HESTER
DIRECTOR OF PARKS, RECREATION AND MARINE
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |