TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34567, with The Public Restroom Company, to furnish and deliver a second prefabricated restroom building, increasing the contract amount by $326,198, plus a 10 percent contingency in the amount of $32,620, for a revised total contract amount not to exceed $719,074; and
Increase appropriations in the Capital Projects Fund (CP) in the Public Works Department (PW) by $363,000, offset by transfer of Community Development Block Grant funds from the Development Services Department (DV). (District 1)
DISCUSSION
On March 21, 2017, the City Council awarded a contract to The Public Restroom Company, for the furnishing and delivery of a prefabricated restroom building, for a total contract amount not to exceed $360,256. This prefabricated restroom building was installed at Marina Vista Park.
City Council action is requested to amend Contract No. 34567 with The Public Restroom Company to increase the contract amount by $326,198, plus a 10 percent contingency in the amount of $32,620, for a total increase of $358,818. This amendment is requested for the furnishing and delivering of a new prefabricated restroom building for the Drake/Chavez Greenbelt, which currently does not have a freestanding restroom on site. The prefabricated restroom building will consist of single and gender neutral stalls, and will meet all State requirements for public restrooms, including baby changing stations. The City’s Job Order Contract (JOC) will be used to provide minor required site-related work and installation of the prefabricated restroom.
This matter was reviewed by Deputy City Attorney Linda T. Vu on May 18, 2018 and by Budget Analysis Officer Julissa José-Murray on June 28, 2018.
TIMING CONSIDERATIONS
City Council action is requested on July 24, 2018, to ensure the contract amendment is in place expeditiously.
FISCAL IMPACT
The requested action increases the current contract authority by $358,818, which includes $32,620 in contingency, for a revised not to exceed contract amount of $719,074. The total project costs for the purchase and installation of the prefabricated restroom is estimated at $463,000, of which $62,000 in Park Impact Fee funds are currently budgeted in the Capital Projects Fund (CP) in the Public Works Department (PW). An increase in appropriation is requested in the amount of $363,000, offset by Community Development Block Grant funds that will be transferred from the Community Development Grants Fund (SR 150) in the Development Services Department (DV), will complete the project budget.
The Parks, Recreation and Marine Department (PR) will be responsible for ongoing maintenance, including preventative maintenance, custodial service, and supplying paper goods. Following completion, PR staff estimates an annual General Fund expenditure of $28,275 for operation and maintenance costs, including $14,387 for annual custodial costs, $5,895 for annual paper good supplies, and $7,993 for preventative maintenance, periodic deep cleaning, replacement of fixtures and materials, and removal of graffiti, etching, or other vandalism. Operation and maintenance costs are estimated and are currently not funded. Upon further analysis of actual operation and maintenance costs department-wide, if additional appropriation is necessary, it will be requested as part of a subsequent annual budget process. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
GERARDO MOUET
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER