TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Blanket Purchase Order (BPO) No. BPLB16000024 with Field Technology, Inc., of Long Beach, CA, for providing pump maintenance and repair services, to increase the contract by $50,000, for a total amount not to exceed $149,000, and extend the term of the BPO to January 31, 2018. (Citywide)
DISCUSSION
City Council approval is requested to increase the existing BPO with Field Technology, Inc., by $50,000, for a total amount not to exceed $149,000. This approval will allow for continuation of pump maintenance and repair services for various City departments until a new contract is awarded. The proposed amendment will provide adequate time for the Purchasing Division to complete a formal procurement process, currently anticipated to be in January 2018.
On May 14, 2013, the City Council awarded a one-year contract to Field Technology, Inc., with the option to renew for two additional one-year periods, for providing pump maintenance and repair services, in an annual amount not to exceed $450,000, with an expiration date of December 31, 2016. Field Technology, Inc., is currently providing pump maintenance and repair services under an interim purchase order for a total amount of $99,000, for the term May 20, 2016 to April 19, 2017, issued pursuant to City purchasing guidelines.
The Public Works Department utilizes this contract to maintain the City’s 23 storm drain pump stations. The Parks, Recreation and Marine Department requires urgent pump and motor repairs to keep pools, lakes, ponds, streams, large ornamental fountains, and biological bodies of water running with proper water circulation. Pumps and motors serviced under this contract are also used by boat owners in the marinas to pump out human waste. The Harbor Department utilizes this contract to maintain sewer lift stations that, if inoperable, could result in sewage flooding.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on May 4, 2017 and by Assistant Finance Director Lea Eriksen on May 3, 2017.
TIMING CONSIDERATIONS
City Council action is requested on June 6, 2017, to ensure the BPO is in place expeditiously to allow for payment of current invoices and expenditures through January 31, 2018.
FISCAL IMPACT
The total annual contract amount will not exceed $149,000. Sufficient funds are budgeted in the Capital Projects Fund (CP 201) in the Public Works Department (PW); the General Fund (GF) and Tidelands Fund (TF 402) in the Parks, Recreation and Marine Department (PR): and in the Harbor Department (HA). This contract will provide continued support to our local economy by assisting in the preservation of one full-time employee and one part-time employee residing in Long Beach with employment.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER