TITLE
Recommendation to adopt Plans and Specifications No. R-6769 for the Rehabilitation of Long Beach Boulevard between Hill Street and Willow Street; award the contract to Nobest, Inc., in the amount of $754,000 and authorize a 10 percent contingency in the amount of $75,400, for a total contract amount not to exceed $829,400; and authorize City Manager or designee to execute all documents necessary to enter into the contract, including any necessary amendments thereto. (District 6)
DISCUSSION
The street infrastructure on Long Beach Boulevard between Hill Street and Willow Street is in need of rehabilitation. The rehabilitation work consists of replacing damaged curbs and gutters, driveways, trimming and root shaving trees; alley entrances and sidewalks; reconstructing areas of deteriorated pavement; cold milling and resurfacing the pavement; and installing pavement markers, markings, vehicular loop detectors, traffic striping, signing and curb paint. A vicinity map showing the project location is attached.
This bid was advertised in the Press-Telegram on July 13, 2013, and 2,242 potential bidders specializing in construction were notified of the bid opportunity. Of those bidders, 66 sets of bid documents were purchased or downloaded via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. A bid announcement was also included to several trade publications and plan rooms catering to these groups within the construction industry. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry. Seven bids were received on August 12, 2013. Of those seven bidders, none were Minority-owned Business Enterprises (MBEs), none were Women-owned Business Enterprises (WBEs), none were Disadvantaged Business Enterprises (DBEs), one was a certified Small Business Enterprise (SBE), and one was a Long Beach business (Local). Nobest, Inc., of Garden Grove, CA (SBE; not an MBE, WBE, DBE or Local), has been determined to be the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses were encouraged to submit bids for City contracts. The Purchasing Division assisted businesses with registering on the Bids Online database to download bid specifications. Through outreach, 222 Long Beach vendors were notified to submit bids, of which five downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Linda Vu on August 28, 2013 and by Budget Management Officer Victoria Bell on September 11, 2013.
SUSTAINABILITY
The old asphalt material to be removed under this contract (3,606 tons) will be recycled into new asphalt concrete, or utilized as base material on other street projects. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 322 tons of road base made from recycled concrete, rock, sand and asphalt will be utilized in this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
In accordance with the California Environmental Quality Act (CEQA), this project has been determined to be statutorily exempt.
TIMING CONSIDERATIONS
City Council action on this matter is requested on October 1, 2013 to allow commencement of this public works project.
FISCAL IMPACT
Sufficient Federal funds for this project are budgeted in the Gas Tax Street Improvement Fund (SR 181) in the Department of Public Works (PW). Approval of this recommendation will provide continued support to the local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
ACTING DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER