TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents, including any necessary subsequent amendments, with White Cap, LP, of Norcross, GA, for furnishing and delivering of as-needed construction equipment, materials, and supplies, on the same terms and conditions afforded to Sourcewell, in a total annual amount not to exceed $500,000, until the Sourcewell contract expires on November 8, 2026, with the option to renew for as long as the Sourcewell contract is in effect, at the discretion of City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with White Cap, LP (White Cap), for the furnishing and delivering of as-needed construction equipment, materials, and supplies. These items will be used for maintenance of the public right of way. Historically, the City of Long Beach (City) in-house Concrete Program has only handled patching or replacing small sections of sidewalk. The Public Works Department (Public Works) is piloting expanding the scope of services provided to include repairing larger sections of sidewalk, curb and gutters, driveways, and alleys. This will require more specialty products, such as concrete add mixes, personal protective equipment (PPE), and tools, to be sourced. Other maintenance programs will also utilize this contract to procure industrial grade items not available from existing contracts.
Public Works researched procurement options for as-needed construction equipment, materials, and supplies and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the cooperative agreement options and determined that the contract between Sourcewell with White Cap provided the best value to the City.
White Cap was selected based on their competitive pricing, service level, and breadth of product offerings. White Cap is a national distributor of equipment, material, and supplies to the construction industry with several branches in Southern California. Their product portfolio is extensive and includes the specialty products needed by Public Works. White Cap was selected through a nationwide competitive solicitation process with 20 proposals submitted for facility materials, repair, and operations (MRO), industrial, and building-related supplies and equipment.
The Long Beach City Charter, Section 1802, provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies. This alternative procurement method can save time and reduce costs through economies of scale by purchasing under existing contracts from other government agencies on a voluntary and selective basis, when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Vanessa S. Ibarra on June 28, 2023, Purchasing Agent Michelle Wilson on May 25, 2023, and by Budget Management Officer Nader Kaamoush on June 2, 2023.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on August 8, 2023, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual amount of the contract will not exceed $500,000 until the Sourcewell contract expires on November 8, 2026, with the option to renew for as long as the Sourcewell contract is in effect. Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The award of this contract will provide continued support to our local economy by assisting in the preservation of employment for seven employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER