TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with RCA Investments, dba Long Beach BMW Motorcycles, a Long Beach-based business (not a MBE, WBE or SBE), for the purchase of four BMW police-certified motorcycles per quote dated March 31, 2010, on the same terms and conditions afforded to the State of California, in an amount not to exceed $101,100 including tax. (Citywide)
DISCUSSION
City Council approval is being requested authorizing the City Manager to execute a contract for the purchase of four BMW motorcycles with the option to purchase four additional BMW motorcycles for the Long Beach Police Department within a 12-month period.
Of the four units to be replaced, three are out of service due to damage and are non-repairable. The fourth unit has exceeded the Department of Public Works, Fleet Services Bureau, replacement requirements (age, mileage and condition), thus, making repairs too costly. Motorcycle units are given a life expectancy of five years; the current units for replacement are six years old.
The City Charter provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Department of Public Works, Fleet Services Bureau, investigated procurement options and learned that the State of California had completed a competitive bid process for police-certified motorcycles and has a contract with RCA Investments, DBA Long Beach BMW, that meets the City's needs. This cooperative purchase agreement will facilitate the timely acquisition of these motorcycles and provide cost benefits to the City.
RCA Investments, dba Long Beach BMW Motorcycles, has agreed to sell four BMW police-certified motorcycles to the City under the same terms and conditions as are afforded to the State of California in an amount not to exceed $101,100 including tax.
The Matrix Fleet Review Study also supports the use of cooperative purchase agreements and adherence to a long-term replacement plan.
This matter was reviewed by Deputy City Attorney Amy R. Burton and Budget Management Officer Victoria Bell on June 15,2010.
TIMING CONSIDERATIONS
City Council action is requested on July 6, 2010, to ensure that the new motorcycles are built and placed into seNice in a timely manner to ensure that all motor officers are equipped with standard equipment with essential safety features.
FISCAL IMPACT
The cost of this contract is $101,100, including tax, and is included in the Fleet SeNices Fund (IS 386) in the Department of Public Works (PW). The award of this contract will provide continued support to our local economy by assisting in the preseNation of six fulltime employees residing in Long Beach with employment.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO PURCHASE FOUR BMW MOTORCYCLES THROUGH THE AGREEMENT BETWEEN THE STATE OF CALIFORNIA AND R.C.A INVESTMENTS, INC. DBA LONG BEACH BMW MOTORCYCLES
Respectfully Submitted,
LORI ANN FARRELL
DIRECTOR OF FINANCIAL MANAGEMENT/CFO
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER