TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with Elastec, Inc., of Carmi, IL, for the purchase of an Elastec E30 work boat, with trailer and other accessories, in a total amount not to exceed $416,934, including taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Elastec, Inc. (Elastec), to purchase an Elastec E30 work boat, with trailer and other accessories, for the Parks, Recreation and Marine Department (PRM). The proposed work boat is a replacement for a similar unit already in service and will support daily operations for the Marine Division, Queensway, Alamitos Bay, and other waterways within Long Beach. The vessel will be mainly used for dock work and in-water placement and removal of the lighted Christmas trees that are positioned in the City of Long Beach (City) waterways during the holiday season. The Elastec multi-purpose workboat’s unique design allows for optimal utility and meets the Marine Division’s operational needs. The waterways in Long Beach are very distinctive and the Elastec workboat is the best option to complete the necessary work safely and efficiently. The forward cargo door allows for quick loading and unobstructed access of equipment on the water surface. Elastec offers customized positioning of the cargo door between the hulls which provides versatile functionality to perform a variety of waterway maintenance and marine tasks.
The current boat is 30 years old and was donated to the City in 2006. The unit is 15 years past its useful life and requires costly maintenance and repairs to remain operational. Additionally, new AQMD guidelines deem the engines that power the existing boat non-compliant by 2025 year-end, at which point the current unit must be retired. Ordering the replacement vessel now ensures there will be no lapse in service. Elastec, which comes equipped with customized hulls, is the sole manufacturer of this type of unit in the United States.
City Charter Section 1801 requires that contracts for City of Long Beach purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Anita Lakhani and Revenue Management Officer Geraldine Alejo on March 16, 2023, and by Purchasing Agent Michelle Wilson on March 9, 2023.
SUSTAINABILITY
The Elastec workboat uses unleaded gasoline and has a California Air Resources Board certified, three-star, ultra-low emissions-rated outboard motor that is 90 percent cleaner than the Environmental Protection Agency’s 1998 standard.
TIMING CONSIDERATIONS
City Council action is requested on April 4, 2023, to adopt a Resolution and ensure a contract is in place expeditiously.
FISCAL IMPACT
The total amount of the contract will not exceed $416,934, inclusive of taxes and fees. This purchase will be funded within existing resources appropriated in the Tidelands Area Fund Group in the Parks, Recreation, and Marine Department. Annual maintenance, fuel, and replacement costs for this unit are estimated at $66,273 and will be billed to the Tidelands Area Fund Group in the Parks, Recreation, and Marine Department through the Fleet Memorandum of Understanding (MOU) process. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER