TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34352 with United Storm Water, Inc., of City of Industry, CA, for routine storm drain maintenance and repair, to increase the contract amount by $1,000,000, for a revised contract amount not to exceed $4,704,045, and extend the term of the contract to April 30, 2022. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 34352 with United Storm Water, Inc. (USW), to continue providing routine storm drain maintenance and repair, to extend the term through April 30, 2022, and increase the contract authority by $1,000,000, for a revised total amount not to exceed $4,704,045.
On August 2, 2016, the City Council awarded a contract to USW as part of its adoption of RFP PW16-131 for providing routine maintenance and repair services to the City’s storm drains, for a period of three years with the option to renew for two additional one-year periods. On May 23, 2017, the City Council authorized an amendment to Contract No. 34352 with USW to increase the contractual authority by $710,000, for a revised total three-year contract amount not to exceed $1,745,000, to cover one-time costs associated with emergency storm calls that took place December 2016 to February 2017, and the preparation work done for pump station rehabilitation as recommended by a 2015 assessment study. On March 10, 2020, the City Council authorized an amendment to Contract No. 34352 with USW to increase the contractual authority by $1,269,045, and exercised one of the two additional one-year contract periods at an additional $345,000, for a total amount not to exceed $3,359,045. The requested amendment will increase the contract by an additional $1,000,000 and exercise the second one-year option on the contract of $345,000 for a revised total amount not to exceed $4,704,045.
The contract covers the annual maintenance, repairs, modifications, as-needed emergency response, and other services needed for the storm drain system. The system must be regularly maintained to minimize flooding during storm events, thereby protecting property from damage and providing for the general safety, health, and welfare of Long Beach residents. Additionally, the City’s municipal storm drain system is required to be kept in working order to reduce bacteria and pollutants in storm water runoff into the Los Angeles River.
Extending the term of the contract through April 30, 2022, will provide adequate time for staff to complete a new procurement process without interruption to services. This amendment will provide adequate resources to ensure continuity of service and availability of as-needed emergency response services through the next rainy season.
This matter was reviewed by Deputy City Attorney Amy R. Webber on July 12, 2021, Purchasing Agent Michelle Wilson on June 30, 2021, and by Budget Management Officer Rhutu Amin Gharib on July 14, 2021.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34352 is requested on August 3, 2021, to ensure there is no interruption in service.
FISCAL IMPACT
The requested action increases the contract authority with USW by $1,000,000 for a revised total contract amount not exceed $4,704,045 and extends the term of the contract through April 30, 2022. Cost of the extended term will incur in the General Fund Group in the Public Works Department. Any work not currently budgeted will only proceed at such time as appropriations have been approved by the City Council. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. This recommendation will continue to provide support to the local economy by assisting in the preservation of employment for six full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER