TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Prudential Overall Supply of Carson, CA (not an MBE, WBE, SBE or Local), to provide uniform rental services, on the same terms and conditions afforded to the City of San Diego, in an annual amount not to exceed $322,000, a period of two years, with the option of renewing for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to enter into a contract with Prudential Overall Supply, for uniform rental services. The Departments of Airport, Gas and Oil, Harbor, Health and Human Services, Library, Police, Parks, Recreation and Marine, Public Works, Technology Services and Water use the uniform rental services for their everyday operations and to ensure employee safety. Upon award of the proposed contract, a two-month-long transition period will commence, during which Prudential Overall Supply will determine the service schedule for each site location, size all using City employees, and order and provide new uniform garments.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Purchasing Division investigated procurement options and learned that the City of San Diego had completed a Request for Proposal process for uniform rental through the National Intergovernmental Purchasing Alliance Company (National IPA), and has a contract with Prudential Overall Supply that meets the City's needs. This cooperative purchase agreement will allow the City to obtain competitive pricing due to increased buying power.
This matter was reviewed by Deputy City Attorney Amy R. Webber on May 29, 2013 and Budget Management Officer Victoria Bell on May 30, 2013
SUSTAINABILITY
Environmental benefits - Prudential Overall Supply is a member of LaundryESP (Environmental Stewardship Program), which is sponsored by the Textile Rental Services Association (TRSA). Voluntary members are comprised of textile service companies who have agreed to work towards environmentally friendly practices, which include:
· Working with the Environmental Protection Agency (EPA);
· Contributing to a 28 percent industry-wide reduction in water usage from 1997-2006; and,
· Contributing to a 15 percent industry-wide decrease in carbon footprint from 1997-2006.
Other programs - Prudential Overall Supply has a hanger recycling program to help reduce waste.
TIMING CONSIDERATIONS
City Council action is requested on June 18, 2013, to ensure that the contract is in place expeditiously and provide a smooth transition.
FISCAL IMPACT
The total cost of the contract is budgeted in various funds of various City departments. The award of this contract will provide continued support to our local economy by assisting in the preservation of 14 full-time employees residing in Long Beach with employment.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PRUDENTIAL OVERALL SUPPLY TO PROVIDE UNIFORM RENTAL SERVICES THROUGH THEIR CONTRACT WITH THE CITY OF SAN DIEGO IN AN ANNUAL AMOUNT NOT TO EXCEED $322,000
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER