TITLE
Recommendation to authorize City Manager to increase Interim Blanket Purchase Order No. BPLB16000013 with Graffiti Protective Coatings, Inc., of Los Angeles, CA, for graffiti removal services, by $575,000, for a total amount not to exceed $675,000, and extend the term through July 31, 2016. (Citywide)
DISCUSSION
City Council approval is requested to increase the existing interim Blanket Purchase Order (BPO) No. BPLB16000013 with Graffiti Protective Coatings (GPC) by $575,000, to provide graffiti abatement services for the City until a new contract is in place. The Department of Public Works, Public Services Bureau, administers the City’s abatement program. The program’s core mission is to remove graffiti from public and private property as quickly as possible in order to improve neighborhoods and discourage further graffiti. The program is offered Citywide at no cost to property owners or tenants.
On December 11, 2012, the City Council awarded a contract to GPC, in an annual amount not to exceed $1,077,600, to provide graffiti abatement services for a period of one year with the option to renew for two additional one-year periods, which expired on April 8, 2016. Current purchasing guidelines authorize the City Manager to approve annual purchases up to $100,000 when a competitive procurement has resulted in fewer than three price proposals (bids). Interim BPO No. BPLB16000013 was issued in the amount of $100,000 which ended April 30, 2016.
The Department of Public Works, Public Service Bureau, in conjunction with the Department of Financial Management, Purchasing Division, are preparing to issue an RFP for Graffiti Removal Services, which will be posted by the end of April. Approval of a $575,000 BPO increase, and an extension of term through July 31, 2016, will allow for payment of current services until a contract is awarded. It is estimated that a contract will be awarded through the RFP process by the end of July 2016.
This matter was reviewed by Deputy City Attorney Amy R. Webber on April 22, 2016 and by Budget Management Officer Victoria Bell on April 25, 2016
TIMING CONSIDERATIONS
City Council action on this matter is requested on May 10, 2016, to allow for uninterrupted graffiti abatement services.
FISCAL IMPACT
The total revised Blanket Purchase Order amount will not exceed $675,000. The increase of $575,000 is budgeted in the General Fund (GF), $500,000 in the Public Works Department (PW) and $75,000 in the Parks, Recreation and Marine Department (PR). The approval of this action will provide continued support to our local economy by assisting in the preservation of employment for three full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
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Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER