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Recommendation to authorize City Manager to execute the First Amendment to Contract No. 30629 with Kleinfelder West, Inc., of Long Beach, California, to increase the contract amount by $1,750,000 for as-needed Certified Materials Testing and Inspection for Public Works infrastructure and facility projects. (Citywide)
DISCUSSION
On September 4, 2007, the City Council authorized the City Manager to execute a contract with several professional firms, including Kleinfelder West, Inc., to provide asneeded Certified Materials Testing and Inspection for capital projects related to facility, and infrastructure improvements. These as-needed services include, but are not limited to, concrete, masonry, aggregate, asphalt, soil and metal testing, environmental sampling and other related testing, in accordance with Federal Highway Administration (FHWA) and Environmental Protection Agency (EPA) standards, and other general laboratory materials tests and quality control that require inspectors who are certified for these specialties.
The City is in the process of constructing well over $20 million in projects awarded by the FHWA and EPA, under the American Recovery and Reinvestment Act of 2009 (ARRA). The ARRA requirements for use of these funds mandate very specific material inspections and certifications that can only be done through a certified lab. Because of the ARRA expenditure timing constraints, there is insufficient time to utilize a Request for Proposal (RFP) process to obtain these services. Of the firms currently under contract with the City referenced above, Kleinfelder West, Inc., has a local Long Beach office and is the only local firm currently under contract with a properly certified lab for the type of testing required. Therefore, staff is recommending that the City's existing on-call contract with Kleinfelder West, Inc. be utilized to meet these ARRA requirements. In order to perform this work, the City will need to increase its current contract authority with Kleinfelder West Inc., by $1,750,000. The Departments of Public Works and Development Services require the increased authority to insure their respective ARRA projects meet these ARRA testing requirements. A Request for Proposal (RFP) to retain additional as-needed firms to provide testing services will be initiated this year, prior to the termination of this contract on December 31, 2010. This amendment is only intended to maintain these specific services until replacement contracts are in place.
This letter was reviewed by Deputy City Attorney Linda Trang on February 16, 2010 and by Budget Management Officer Victoria Bell on February 18, 2010.
TIMING CONSIDERATIONS
City Council action on this matter is requested on March 9, 2010, which will allow continued timely completion of these projects.
FISCAL IMPACT
Services provided under this contract are charged to the associated projects requiring these services. Sufficient funds to cover these project costs are budgeted in various capital improvement project funds in the Department of Public Works and no appropriation increase is required. The primary funding source is ARRA funds allocated by FHWA and EPA.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |