TITLE
Recommendation to authorize City Manager to execute Lease between the City of Long Beach and the Long Beach Police Historical Society for City-owned property at 5373 E. 2nd Street. (District 3)
DISCUSSION
The Long Beach Police Historical Society (LBPHS) was founded in 1995 to collect, preserve, and exhibit artifacts, badges, equipment, books, documents, historical
narratives and photographs pertaining to the history of the Long Beach .Police
Department. As a non-profit organization, the LBPHS provides research assistance to
students, educators, researchers and the Long Beach community.
In June 2005, LBPHS approached the City seeking assistance in leasing City-owned
property at 5373 E. 2nd Street (Site) to be used for administrative offices and as a
location for the display of items from its collection (See attached map). Located
adjacent to Fire Station No. 8, the Site was originally utilized as a Long Beach Police
Department (PD) substation. It has subsequently housed various PD administrative
functions and, for a period of time, was leased to the Long Beach Museum of Art. The
Long Beach Fire Department (FD) currently utilizes a portion of the Site for staff
quarters and administrative offices for two FD volunteer organizations, the Fire
Amba'ssadors and the Community Emergency Response Team (CERT). The Site is
also available to the public for community and neighborhood association meetings.
The proposed Lease with LBPHS would contain the following major terms and
provisions:
Lessor: City of Long Beach
Lessee: Long Beach Police Historical Society
Premises: Approximately 3,000 square feet of office space at 5373 E. 2"d Street.
The Premises shall consist of the garage and the entire first floor. FD shall
maintain use of the second floor for its purposes.
Use: The Premises shall be used for the administrative offices of the LBPHS.
The Premises shall also be used for the public display of historical memorabilia.
Term: 5-year initial term commencing February 1, 2006.
Option to Renew: One 5-year option to renew at the mutual agreement of both
City and LBPHS.
Rent: $1.00 per year. As additional consideration, the Premises shall be made
available for continued use for City and community meetings. LBPHS shall
coordinate scheduling and provide access for these meetings
Utilities: LBPHS shall contribute $100 per month to the City to offset the cost of
utilities.
Janitorial: LBPHS shall be responsible for janitorial services for the Premises.
Termination Option: City or LBPHS may terminate the Lease by providing 180-
days' prior written notice to the other party.
Tenant Improvements: Premises shall be leased in "as-is" condition. The City
shall first approve any tenant improvements undertaken by LBPHS. All costs
associated with permits, materials and entitlements in connection with such
tenant improvements shall be the sole responsibility of LBPHS.
Subleasing: LBPHS shall have no subleasing rights to the Premises.
This letter was reviewed by Deputy City Attorney Richard F. Anthony on November 10, 2005, and Budget Management Officer David Wodynski on December 29,2005.
TIMING CONSIDERATIONS
City Council action is requested on January I0, 2006, in order to facilitate the target
lease commencement date of February 1,2006.
FISCAL IMPACT
The Police Department is responsible for the payment of the utilities for the Premises.
All revenue from rent and utility payments will be deposited into the General Fund (GP)
and the Police Department (PD) to offset these costs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
PATRICK H. WEST
DIRECTOR OF
COMMUNITY DEVELOPMENT