TITLE
Recommendation to authorize City Manager to increase interim Purchase Order Nos. DPPR15001321 and DPPR15001322 with Greentech Landscape, Inc., of Whittier, CA, for grounds and landscape maintenance services for Queensway Bay areas, by $205,660; and authorize a 15 percent contingency in the amount of $30,849, for a total aggregate purchase order amount not to exceed $322,279. (District 2)
DISCUSSION
City Council approval is requested to amend interim purchase orders with Greentech Landscape, Inc. (Greentech). Greentech has been providing grounds and landscape maintenance services to the City of Long Beach in the Queensway Bay/Rainbow Harbor area (Queensway Bay) since 2012 through a competitive bid process. On April 17, 2012, the City Council awarded a contract to Greentech in the amount of $424,070 for a period of one year, with options to renew for two additional one-year periods. Concurrent with the expiration of the contract in mid May 2015, interim purchase orders totaling $85,770 were issued to maintain services for two months, through mid July 2015, while the bid process was completed.
During the final stages of review, Purchasing Division and Department of Parks, Recreation and Marine (PRM) staff identified areas that could potentially create efficiencies. PRM is now requesting that the City Council approve amendments to the existing interim purchase orders with Greentech to increase purchasing authority to provide for an additional six months, through mid January 2016. This will allow for revision of the specifications in order to realize potential efficiencies and to ensure a successful procurement. It is estimated that the recommended increase of $205,660, plus a 15 percent contingency, will cover grounds and landscape maintenance needs during this period. Greentech has agreed to extend current pricing.
This matter was reviewed by Deputy City Attorney Linda Vu on July 15, 2015, and by Budget Management Officer Victoria Bell on July 22, 2015.
TIMING CONSIDERATIONS
City Council action is requested on August 11, 2015, in order to ensure that there is no interruption to Queensway Bay grounds and landscape maintenance services.
FISCAL IMPACT
Aggregate expenditures for these purchase orders will not exceed $322,279 for the eight-month period ending January 15, 2016. Contract costs are budgeted in the Rainbow Harbor Fund (TF 411) in the Parks, Recreation and Marine Department (PR). The recommended action will provide continued support to our local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
STEPHEN P. SCOTT
INTERIM DIRECTOR OF PARKS, RECREATION AND MARINE
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER