TITLE
Recommendation to adopt Specifications No. PA-02107 and award contracts to EFS West Planning Engineering Construction and Moine Brothers for the repairs and removal of five Underground Storage Tank fuel sites at a total cost of $272,181 for the period commencing with award and continuing for one year thereafter, with the option of renewing for two additional one-year periods and increasing the amount of each contract for each renewal period, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into contracts with EFS West Planning Engineering Construction and Moine Brothers for the repairs and removal of five Underground Storage Tank fuel sites located at 4320 Olympic Plaza, 4105 Donald Douglas Drive, 3150 St. Louis Street, 4600 Pasadena and 1475 Peterson Avenue in an effort to bring each of these sites into compliance. The Department of Public Works, Fleet Services Bureau faces the challenge of maintaining all Underground Storage Tanks and bringing them into compliance with Title 23 of the California Code of Regulations. In order to maintain the various fuel sites within the City's boundaries, it is necessary to conduct tests, make repairs and/or recommend removal.
On April 13, 2007, the State of California Water Resources Control Board (SWRCD) and the City's Fire and Health Departments representing the Los Angeles County Certified Unified Program Agency (CUPA) inspected the City's fuel sites to determine compliance with State and County regulations. As a result of that inspection, it was determined that four of these five underground storage tanks need to be removed.
In 2003, the underground storage tank dispensing unleaded fuel at 4320 Olympic Plaza (Site 54) was found to have a leak from its fuel dispenser. During an inspection conducted on April 13, 2007 by the SWRCD and CUPA, it was revealed that the leak had not been fixed; therefore, the City's Fire Department immediately closed the site and locked the tanks and dispensers because they were not in full compliance with State standards. The fuel was removed from the tank on April 16, 2007 to prevent environmental contamination.
To bring the site into compliance, immediate removal of the underground storage tank is necessary. The underground storage tank will be replaced with a 2000-gallon aboveground storage fuel tank at a cost of $176,100 to meet the beach maintenance fueling needs. These costs do not include any soil remediation should soil contamination be detected.
On December 6, 2006, the underground storage tank at 41 05 Donald Douglas Drive (Site 29) failed the secondary containment test required by the SWRCB. The underground piping and sumps are in need of repair. In addition, the monitoring system will be wired into the City's new VeederRoot System that was installed to detect fuel leakage. The repairs and wiring for the monitoring system at this site are expected to cost $44,284.
In the late 1990's, the underground storage tanks dispensing diesel and unleaded fuel at 3150 St. Louis Street (Site 28) were ceased. All fuel was removed from the tanks in 2005 and when funds were made available, these tanks were to be removed. It is now necessary to remove the tanks in order to bring this site into compliance with SWRCB and SCAQMD. There is a one-time cost of $25,700 to remove the tanks. After removal, soil sampling and testing will be required to determine whether further remediation of this site will be necessary.
In the late 1990's, the underground storage tank at 4600 Pasadena Avenue (Site 45) was abandoned. All fuel was removed from the tank in 2005 and when funds were made available, the tank was to be removed. It is now necessary to remove the tank to bring this site into compliance with SWRCB and SCAQMD. There is a one-time cost of $12,500 to remove the tank. After removal, soil sampling and testing will be required to determine whether further remediation of this site will be necessary.
In 1999, an emergency generator was upgraded at 1475 Peterson Avenue (Site 1 Oa) and an aboveground storage tank was installed. The City's Fire Department recommended removal of the existing underground tank; however, in order to comply with the recommendation, CUPA requires a Civil Engineering report to be prepared for proper removal. It will cost $2,070 for the report to be prepared by an outside Civil Engineer.
There will be a one-time cost of $11,527 to remove the tank. Upon completion of the study, a required course of action for this site will be determined. At this time, it is unknown if tank leaks exist at this site. It is the responsibility of the Department of Public Works, Fleet Services Bureau to maintain the site and bring it into compliance.
The bid was advertised on March 29, 2007 and twenty-one (21) potential bidders specializing in fuel removal and repairs were notified; two (2) are Minority-owned Business Enterprises (MBEs), one (1) is a Women-owned Business Enterprise (WBEs), none (0) are Long Beach businesses and five (5) are certified Small Business Enterprises (SBEs). The bid document was made available from the Purchasing Division located on the Plaza level of City Hall and the Division's website at www.lbpurchasinq.orq. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which was sent to thirty-one (31) local, minority, and women's groups. Bids were opened on May 16, 2007. EFS West Planning Engineering Construction of Van Nuys, California and Moine Brothers of Wilmington, California were the lowest responsible bidders for various aspects of the job.
This matter was reviewed by Deputy City Attorney Lori Conway on June 18, 2007, and Budget and Performance Management Officer David Wodynski on June 22,2007.
TIMING CONSIDERATIONS
City Council action on this matter is requested on July 3,2007, to ensure compliance with the State of California Water Resource Control Board, South Coast Air Quality Management District and County of Los Angeles Certified Unified Program Agency.
FISCAL IMPACT
The contract award is for $272,181. Sufficient funds are budgeted in the Fleet Services Fund (IS 386) in the Department of Public Works (PW). Costs will be reimbursed by Airport Fund, Tidelands Fund and the General Fund.
SUGGESTED ACTION:
Approve recommendation.
Respectfully submitted,
CHRISTINE F. ANDERSEN
DIRECTOR OF PUBLIC WORKS APPROVED:
GERALD R. MILLER
CITY MANAGER