TITLE
Recommendation to receive and file the contract award made using emergency procurement procedures under Long Beach Municipal Code Chapter 2.85, to Diversified Waterscapes, Inc., to increase Purchase Order POPR17000010 by $236,526, for a revised amount not to exceed $336,000, for the contract period ending October 13, 2017, for the continued sampling, testing, and treatment of Harmful Algal Blooms identified at El Dorado East Regional Park lakes. (Districts 4,5)
DISCUSSION
City Council action is requested to receive and file the contract award to Diversified Waterscapes, Inc., made on August 25, 2017, to address the public health risks of Harmful Algal Blooms (HABs) identified at El Dorado East Regional Park lakes, including the lakes within the El Dorado Nature Center. The Regional Water Quality Control Board and the Health and Human Services Department have both advised that the public health risk posed by HABs must be mitigated through continued sampling, testing and treatment. This will provide monitoring and treatment for the presence or absence of the algae and any related toxins.
Current weather conditions are ideal for continued growth, if not treated. With the standard bidding process averaging 120 days, public exigency necessitated the declaration of a local emergency under Long Beach Municipal Code (LBMC) Chapter 2.69, and the use of emergency procurement procedures under LBMC Chapter 2.85. Any delay would have increased risks to public health and wildlife.
The Parks, Recreation and Marine Department requested to increase Purchase Order POPR17000010 to a revised amount not to exceed $336,000 for the continued treatment of the El Dorado East Regional Park lakes. This action is an interim solution until the Request for Proposals (RFP) for Lake Water Quality Management (RFP PR17-136) can be awarded. This RFP is currently posted on the City’s electronic bidding system with a September 14, 2017 deadline.
This matter was reviewed by Deputy City Attorney Amy R. Webber and by Budget Management Officer Rhutu Amin Gharib on September 5, 2017.
TIMING CONSIDERATIONS
City Council action is requested on September 19, 2017, to ensure compliance with LBMC 2.85.
FISCAL IMPACT
There is no direct fiscal impact associated with the recommended action. The total amount of this contract will not exceed $336,000 for the period ending October 13, 2017. Sufficient appropriations exist in the General Fund (GF) in the Parks, Recreation and Marine Department (PR) to cover the current emergency expenditures. However, the Department may return for a future budget adjustment if year-end savings in other areas are insufficient to cover the increase in expenditures. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
MARIE KNIGHT
DIRECTOR OF PARKS, RECREATION, AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER