TITLE
Recommendation to approve and authorize City Manager to enter into an agreement between the City of Long Beach and PCR Services Corporation for a survey and a conservation management plan for valuable decorative assets in the storage areas on the Queen Mary in an amount not to exceed $63,370. (District 2)
DISCUSSION
In 2008, the City of Long Beach (City) entered into an agreement with PCR Services Corporation (PCR) to conduct a Phase I survey and comprehensive inventory of the valuable assets that were located in the public rooms and staterooms aboard the Queen Mary. The intent of the inventory was to provide the City with a database to be used for the annual inspection and to comply with the City Auditor's recommendation.
The Phase I database has now been completed, but during the Phase I survey, additional areas of investigation were discovered. As such, it is recommended that further work be completed to catalog additional valuable assets identified during the original inventory, but beyond the original scope of work approved. The additional survey work will allow PCR's art historians to visually examine and inventory the valuable assets in storage and provide necessary descriptive information, condition assessment, and an accompanying photograph. The completed inventory will provide an estimate of the quantified types of valuable assets currently in storage to ensure that these items are protected and preserved for future generations. Works of fine art to be documented include, but are not limited to, paintings, art glass, and woodcarvings. Valuable assets also include decorative arts and other examples of lighting, furniture, silverware, china, clocks, and other items formerly associated with the significant public rooms and staterooms from the Queen Mary's 1934 to 1936 period of significance.
In order to receive potential grant funding for the future restoration of the ships assets, a Conservation Management Plan (CMP) is recommended. PCR will assist the City in developing a CMP to maintain, warehouse, and identify any assets that may be worth restoring. Priorities would be identified and recommendations for future actions will be outlined. While the CMP will recognize the full spectrum of conservation needs, the focus will be on those prioritized actions that can be realistically accomplished within existing or obtainable resources. The resulting plan will lay out a conservation management program that takes into account the current and future uses of the ship, supports the City's objectives, and provides for continuity and consistency in preservation and conservation over the short and long term. The CMP will also be a valuable tool for City staff to use to help guide future renovation efforts by the City's tenant, Save the Queen.
This letter was reviewed by Principal Deputy City Attorney J. Charles Parkin on September 1, 2009 an9 by Budget and Performance Management Bureau Manager David Wodynski on September 4, 2009.
TIMING CONSIDERATIONS
City Council action is requested on September 22, 2009, in order to proceed with the surveys of valuable assets aboard the Queen Mary.
FISCAL IMPACT
The initial peR contract for the Phase 1 survey and inventory was $94,944.57. The additional work scope will be $63,370.00 for a total contract amount of $158,314.57. The cost in the amount of $63,370.00 for the requested contract will be funded by existing appropriations in the Queen Mary Reserve. There will be no impact to the General Fund.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CRAIG BECK
DIRECTOR OF DEVELOPMENT SERVICES
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |