TITLE
Recommendation to adopt Plans and Specifications No. R-6963 for the Rehabilitation of Pacific Avenue between Anaheim Street and Pacific Coast Highway; award the contract to Palp, Incorporated, dba Excel Paving Company, of Long Beach, CA, in the amount of $594,165, and authorize a 15 percent contingency in the amount of $89,125, for a total contract amount not to exceed $683,290; authorize City Manager or designee to execute all documents necessary to enter into the contract, including any necessary amendments thereto; and
Increase appropriations in the Gas Tax Street Improvement Fund (SR 181) in the Public Works Department (PW) by $311,695. (Districts 1,6)
DISCUSSION
City Council approval is requested to enter into a contract with Palp, Inc., dba Excel Paving Company, for street improvements. The street infrastructure on Pacific Avenue, between Anaheim Street and Pacific Coast Highway, is in need of rehabilitation. The rehabilitation work consists of replacing damaged curbs and gutters, driveways, trimming and root-shaving trees; alley entrances and sidewalks; reconstructing areas of deteriorated pavement; cold milling and resurfacing the pavement; and installing pavement markers, markings, traffic striping, signing and curb paint. The vicinity map showing the project location is attached.
The bid was advertised in the Press-Telegram on August 16, 2014 and 3,100 potential bidders specializing in street rehabilitation were notified of the bid opportunity. Of those potential bidders, 85 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry. Ten bids were received on September 19, 2014. Of those ten bidders, one was a Minority-owned Business Enterprise (MBE), none were Women-owned Business Enterprises (WBEs), two were certified Small Business Enterprises (SBEs), one was a Disadvantaged Business Enterprise (DBE), and one was a Long Beach business (Local). Palp, dba Excel Paving Company, of Long Beach, CA, has been determined to be the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division assists businesses with registering on the Bids Online database to download bid specifications. Through outreach, 285 Long Beach vendors were notified to submit bids, of which seven downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Linda Vu on October 22, 2014 and by Budget Operations Officer Grace Yoon on October 31,2014.
SUSTAINABILITY
The old asphalt and material to be removed under this contract (1,022 tons) will be recycled into new asphalt or utilized as base material on other street projects. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 301 tons of road base made from recycled concrete, rock, sand and asphalt will be utilized in this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
In accordance with the California Environmental Quality Act (CEQA), this project has been determined to be statutorily exempt.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. R-6963 and award a contract concurrently is requested on November 18,2014 to allow commencement of this Public Works project.
FISCAL IMPACT
Contract costs will not exceed $683,290, including the recommended 15 percent contingency of $89,125. It is anticipated that approximately $371,595 of the total contract amount will be supported by Proposition C funding currently budgeted in the Transportation Fund (SR 182) in the Public Works Department (PW). An appropriation increase for the remaining amount of $311,695 is requested in the Gas Tax Street Improvement Fund (SR 181) in the Public Works Department (PW).
Approval of this recommendation will provide continued support to our local economy by assisting in the preservation of employment for 13 full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, P.E.
DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER