TITLE
Recommendation to adopt Plans and Specifications No. R-7007 for improvements of Easy Avenue between 27th Street and Spring Street, and Pacific Avenue between Pacific Coast Highway and Willow Street; award the contract to Sequel Contractors, Inc., of Santa Fe Springs, CA, in the amount of $1,486,210, and authorize a 10 percent contingency in the amount of $148,621, for a total contract amount not to exceed $1,634,831; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto. (Districts 6,7)
DISCUSSION
City Council approval is requested to enter in a contract with Sequel Contractors, Inc., for improvements of Easy Avenue between 27th Street and Spring Street, and Pacific Avenue between PCH and Willow Street.
The street infrastructure on Easy Avenue, between 27th Street and Spring Street, and Pacific Avenue, between PCH and Willow Street, is in need of rehabilitation. The rehabilitation work consists of replacing damaged curbs and gutters, driveways, curb ramps, sidewalks and the trimming or shaving of tree roots; reconstructing areas of deteriorated pavement; cold milling and resurfacing the pavement; installing pavement markers, markings, traffic striping, signing and curb paint. A vicinity map showing the project location is attached.
This bid was advertised in the Press-Telegram on May 8, 2015, and 3,430 potential bidders specializing in construction were notified of the bid opportunity. Of those bidders, 73 sets of bid documents were downloaded via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 local, minority and women-owned business groups. Bid documents and announcements were also included in several trade publications, and plan rooms, catering to these groups within the construction industry. Seven bids were received on June 17, 2015. Of those seven bidders, one was a Minority-owned Business Enterprise (MBE), none were Women-owned Business Enterprises (WBEs), two were Disadvantaged Business Enterprises (DBEs), five were certified Small Business Enterprises (SBE), and two were Long Beach businesses (Local). Sequel Contractors, Inc., of Santa Fe Springs, CA (SBE), has been determined to be the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the Bids Online database to download the bid specifications. Through outreach, 310 Long Beach vendors were notified to submit bids, of which seven downloaded and two submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Linda Vu on July 9, 2015, and by Budget Management Officer Victoria Bell on July 27, 2015.
SUSTAINABILITY
The old asphalt material to be removed under this contract (4,625 tons) will be recycled into new asphalt concrete, or utilized as base material on other street projects. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 313 tons of road base made from recycled concrete, rock, sand and asphalt will be utilized in this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
In accordance with the California Environmental Quality Act (CEQA), this project has been determined to be statutorily exempt.
TIMING CONSIDERATIONS
City Council action to adopt Plans and Specifications No. R-7007 and award a contract concurrently is requested on August 18, 2015 to ensure that the contract is in place expeditiously.
FISCAL IMPACT
The contract award will not exceed $1,634,831, including the recommended 10 percent contingency of $148,621. The total project cost is estimated at $1,800,000 and includes construction, construction management and project support. The project cost is funded by $1,675,000 in Proposition C funds and $125,000 in Proposition A funds. Proposition A and C funding is intended for the construction, maintenance and improvement of mass transit services and facilities. Project funding is budgeted in the Transportation Fund (SR 182) in the Public Works Department (PW). Approval of this recommendation will provide continued support to the local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER