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Recommendation to increase appropriations in the Gas Tax Street Improvement Fund (SR 181) by $500,000 and in the Capital Projects Fund (CP) by $200,000 in the Department of Public Works (PW), for additional street and roof repairs related to recent rainstorms; and authorize City Manager to execute the Second Amendment to Contract No. 28590 with Sully-Miller Contracting Company to increase the contract authority by $1,000,000, for a total cumulative contract amount of $9,500,000. (Citywide)
DISCUSSION
The severe rainstorms experienced from December 28, 2004, through January 14
2005 , resulted in approximately $3. 7 million in damages to the City of Long Beach. A
portion of this damage was highly visible in the form of damaged traffic signals , an
estimated 172 fallen street trees and over 3 000 potholes. Additionally, numerous City
buildings experienced roof leaks and water damage.
The recovery plan initiated by the Department of Public Works includes street and
facilities repair and tree replacement costs that are not funded within the Department's
current FY 05 budget. As indicated during the storm damage update provided to the
City Council on January 18, 2005 , the recovery plan proposes to utilize the
Infrastructure Reserve to fund portion of the cost for needed street repair, tree
replacement and critical building repair. To continue implementation of this recovery
plan , the City Council is being requested to appropriate $700 000 of available funding;
$500 000 will be used for additional needed street repairs , primarily for sinkholes and
potholes that are continuing to occur citywide , with no additional tree replacement, and
$200 000 for additional roof repairs.
In order to expedite the needed storm-related street repairs , staff has been utilizing the
City on-call contract with Sully-Miller Contracting Company. Since the original
contract amount did not anticipate the need for all the recent storm related repairs , the
amount of contract authority is being depleted. In order to continue to expedite these
street repairs , staff is requesting that the contract authority be increased.
The majority of the roof repair work will be design/build , using the waterproofing contract
with M. R. Chasse Company, Inc. , awarded on March 8 , 2005.
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin and Budget
Management Officer David Wodynski on April 11 , 2005.
TIMING CONSIDERATIONS
City Council action on this matter is requested on May 3 , 2005 , to allow on-going street
and roof repair projects to proceed without delay.
FISCAL IMPACT
The need for emergency. street repairs due to storm damage was originally estimated in
January at approximately $350 000. Due to subsequent storms and the continued
occurrence of sinkholes, this figure has grown to $850 000. In addition , well over
$750 000 is needed for urgent roof repairs to City Facilities. Staff intends to apply all of
the $700 000 in newly appropriated funds to support as much of the remaining
emergency street and roof repair costs as possible.
SUGGESTED ACTION
Approve recommendation.
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Respectfully Submitted,
[Respectfully Submitted,]