TITLE
Recommendation to adopt Plans and Specifications No. R-7018 for the 55th Way Landfill Cover Improvement Project; award the contract to Road Builders, Inc., of Murrieta, CA, in the amount of $1,075,830, and authorize a 10 percent contingency in the amount of $107,583, for a total contract amount not to exceed $1,183,413; authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto; and consider Categorical Exemption No. CE 16-097 (15301, Class 1); and
Increase appropriations in the Capital Projects Fund (CP) in the Public Works Department (PW) by $500,000, offset by the State of California, Department of Resources Recycling and Recovery grant award, for the construction of the 55th Way Landfill Cover Improvement Project, a part of the Davenport Park Phase II Project. (District 8)
DISCUSSION
On January 20, 2015, the City Council authorized the City Manager to submit applications for multiple CalRecycle grants for which the City of Long Beach (City) was eligible.
On July 30, 2015, CalRecycle notified the City that a grant would be awarded for the construction of the 55th Way Landfill Cover Improvement Project (Project) in the amount of $500,000. The Funding Agreement was executed between the City and CalRecycle on September 23, 2015.
City Council approval is requested to enter into a contract with Road Builders, Inc., for the Project, the future location of Davenport Park. The landfill cover improvements consist of demolishing and removing concrete sidewalks, foundations, and driveways; excavating subgrade; furnishing and installing Landfill Gas collection system and subgrade liner; and, construction of drainage pipes. A vicinity map showing the Project location is attached.
The bid was advertised in the Long Beach Press-Telegram on February 11, 2016, and 3,902 potential bidders specializing in construction were notified of the bid opportunity. Of those bidders, 89 downloaded the bid via the City’s electronic bid system. The bid documents were made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 local, minority and women-owned business groups. Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry. Five bids were received on March 23, 2016. Of those bidders, one was a Minority-owned Business Enterprise (MBE), none were Women-owned Business Enterprises (WBEs), three were certified Small Business Enterprises (SBEs), one was a Disadvantaged Business Enterprise (DBE), and none were Long Beach businesses (Local). Road Builders, Inc., of Murrieta, CA (an SBE), was the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the Bids Online database to download bid specifications. Through outreach, 350 Long Beach vendors were notified to submit bids, of which eight downloaded and none submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Amy R. Webber on April 27, 2016 and by Budget Management Officer Victoria Bell on May 2, 2016.
SUSTAINABILITY / ENVIRONMENTAL
This project will remediate a 4.5 acre parcel of land, which is part of the Paramount Dump / East 55th Way landfill closed in 1948. The remediation activities include installing and grading of a geo-membrane based final cover with drainage layer and gas collection system. This project will provide useful land for the future expansion of Davenport Park, addressing a long-standing need to improve public health and welfare for the neighborhood communities.
In accordance with the California Environmental Quality Act (CEQA), this project has been determined to be categorically exempt, pursuant to Title 14, California Code of Regulations Chapter 3, Article 19, Section 15301 (attached).
TIMING CONSIDERATIONS
City Council action to adopt Plans and Specifications No. R-7018 and award a contract concurrently is requested on May 17, 2016, to ensure that the contract is in place expeditiously to meet the grant reimbursement deadline.
FISCAL IMPACT
The revised estimated total cost for this project is $1,993,757, which includes the construction contract and contingency award of $1,183,483, and the cost for design, construction, construction management, labor compliance and project oversight. Total project costs are supported by the $500,000 CalRecycle grant award, $1,000,000 in FY 14 one-time funding and $500,000 in FY 16 one-time funding, which are budgeted in the Capital Projects Fund (CP) in the Public Works Department (PW). Remaining project funding of $500,000 from the CalRecycle grant award is not yet appropriated; therefore, an appropriation increase for the grant award is included in the recommended action. The total project cost for park construction is unknown at this time, and additional funding resources may be required for completion. Approval of this recommendation will result in a positive local job impact.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER