TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34903 with Homeboy Recycling, a California social purpose corporation, dba Homeboy Electronics Recycling, of Los Angeles, CA, to provide transportation and disposal services of electronic waste, and extend the term of the contract to November 30, 2022. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 34903 with Homeboy Recycling, dba Homebody Electronics Recycling (Homeboy), to provide transportation and disposal services of electronic waste (E-Waste), and extend the term of the contract to November 30, 2022.
On February 13, 2018, the City Council awarded a contract to Homeboy as part of its adoption of Specifications No. RFP TI17-097, to provide transportation and disposal of E-Waste for a period of two years, with the option to renew for two additional one-year periods. The current contract expires on February 28, 2022. This request will allow for sufficient time to conduct the Request for Proposal (RFP) process.
The Technology and Innovation Department’s (TI) Asset Management Team oversees and coordinates the disposal of E-Waste (end-of-life equipment from fiscal year asset replacements, irreparable and irreplaceable devices, peripherals, and components), for City og Long Beach (City) departments to ensure assets purchased through TI are appropriately retired. E-Waste must be disposed of in accordance with all federal, State, and local laws and regulations.
Other procurements were prioritized in 2021 to meet the enhanced demand for technology equipment and supplies for the pandemic response and therefore additional time is needed to conduct the required RFP process in early 2022.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on January 6, 2022, Business Services Bureau Manager Tara Mortensen on December 29, 2021, and by Budget Analysis Officer Greg Sorensen on December 30, 2021.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34903 is requested on February 1, 2022, to ensure there is no interruption to services.
FISCAL IMPACT
There is no fiscal impact of this contract amendment. There are no costs for E-Waste recycling according to this agreement. Revenue will be generated in the event the vendor sells the E-Waste the City provides, and is equivalent to a revenue share of 20 percent of gross sales less a $10 administrative fee per sale. The amount of revenue is unknown at this time and will be dependent on the amount of resalable E-Waste equipment retired from service, its condition at the time of retirement, its assessed value, and its market demand. Any future revenue received will be deposited in the General Services Fund Group in the Technology and Innovation Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LEA D. ERIKSEN
DIRECTOR OF TECHNOLOGY AND INNOVATION
APPROVED:
THOMAS B. MODICA
CITY MANAGER