TITLE
Recommendation to adopt Plans and Specifications No. R-6971 for the Rehabilitation of Magnolia Avenue, between Pacific Coast Highway and Spring Street; award the contract to Sully-Miller Contracting Company, of Brea, CA, for the base bid in the amount of $2,154,780 and the additive bid in the amount of $396,400, for a total of $2,551,180; authorize a 15 percent contingency of $382,677, for a total contract amount not to exceed $2,933,857; authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto; and consider and accept the determination that this project is statutorily exempt from CEQA. (Districts 6,7)
DISCUSSION
The street infrastructure on Magnolia Avenue, between Pacific Coast Highway (PCH) and Spring Street, is in need of rehabilitation. The rehabilitation work consists of replacing damaged curbs and gutters, driveways, alley entrances, sidewalk and the trimming or shaving of tree roots; reconstructing areas of deteriorated pavement; cold milling and resurfacing the pavement; installing bus pads, modernization of traffic signals for three intersections, traffic striping, markings, and markers; traffic control; and water quality best management practices and related improvements between Pacific Coast Highway and Spring Street. A vicinity map showing the project location is attached.
This project was advertised in the Press-Telegram on May 22, 2014, and 2,929 potential bidders specializing in construction, of which 273 were local Long Beach businesses, were notified of the bid opportunity. Of those bidders, 85 sets of bid documents were purchased or downloaded via the electronic bid system. The bid documents were made available from the Purchasing Division and the Division's website, and was also sent to several trade publications and plan rooms catering to these groups within the construction industry. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Seven bids were received on July 2, 2014. Of those bidders, two are Minority-owned Business Enterprises (MBEs), one is a Women-owned Business Enterprise (WBE), one is a Disadvantaged Business Enterprise (DBE), one is a certified Small Business Enterprise (SBE), and one is a Long Beach business (Local). Sully-Miller Contracting Company, of Brea, CA (not an MBE, WBE, SBE or Local), was the lowest responsible bidder.
Local Business Outreach
In an effort to align with our outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the Bids Online database to download bid specifications. Through outreach, 273 Long Beach vendors were notified to submit bids, of which five downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Amy R. Webber on August 12, 2014 and by Budget Management Officer Victoria Bell on August 25,2014.
SUSTAINABILITY
The old asphalt material to be removed under this contract (4,050 tons) will be recycled into new asphalt concrete, or utilized as base material on other street projects. The street will be resurfaced with asphalt containing up to 15 percent recycled material. Finally, 3,704 tons of road base made from recycled concrete, rock, sand and asphalt will be utilized in this project and all concrete work will include recycled waste ash, diverting these materials from our landfills.
In accordance with the California Environmental Quality Act (CEQA), this project has been determined to be statutorily exempt.
TIMING CONSIDERATIONS
City Council action on this matter is requested on September 9, 2014 to allow commencement of this Public Works project.
FISCAL IMPACT
The total contract award amount is not to exceed $2,933,857, which includes a recommended 15 percent contingency of $382,677. Sufficient funds are budgeted in the Gas Tax Street Improvement Fund (SR 181) in the Public Works Department (PW). Approval of this recommendation will provide continued support to the local economy.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ARA MALOYAN, PE
DIRECTOR OF PUBLIC WORKS
JOHN GROSS
DIRECTOR OF FINANCIAL SERVICES
APPROVED:
PATRICK H. WEST
CITY MANAGER