TITLE
Recommendation to approve the Fiscal Year 2023 first departmental and fund budget appropriation adjustments in accordance with existing City Council policy. (Citywide)
DISCUSSION
On September 6, 2022, the City Council adopted the Appropriations Ordinance governing the City of Long Beach’s (City) Adopted Budget for Fiscal Year 2023 (FY 23). Periodically, changes in revenue or operating conditions require mid-year appropriation adjustments. For example, in certain cases, these adjustments enable departments to expend recently awarded grant revenue for which there is no existing appropriation. In addition, changes for multi-year grants/projects are necessary to bring appropriations in line with final grant/project award amounts. Other instances involve a contractual obligation or a City Council-initiated project or general operations that require appropriation adjustments to be made. In accordance with the City’s practice, these adjustments are presented periodically throughout the year to the City Council for consideration. The detailed descriptions of the proposed adjustments are provided below. See Attachment A for a Summary of Proposed Adjustments of impacted City funds.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on February 10, 2023.
TIMING CONSIDERATIONS
The following requests for adjustments to FY 23 departmental and fund appropriations are necessary to reflect changes in operating conditions. City Council action is requested on March 7, 2023, to enable the timely processing of budget adjustments.
FISCAL IMPACT
Airport
1. Increase appropriations in the Airport Fund Group in the Airport Department by $756,502 for public safety services, offset by Airport funds available.
The Long Beach Airport has a Memorandum of Understanding (MOU) agreement with the Long Beach Police Department for services provided at the Airport. The FY 23 MOU was finalized after the FY 23 budget was adopted. An appropriation increase of $756,502 is needed to align the budget with cost of services and is offset by Airport funds available.
City Manager
2. Increase appropriations in the Special Advertising and Promotions Fund Group in the City Manager’s Department in the amount of $11,647 to support the FY 23 Dr. Martin Luther King Jr. Parade, offset by FY 22 operating savings.
On September 13, 2022, the City Council directed the City Manager to take any FY 22 year-end operating budget savings from the current allocation for the Dr. Martin Luther King Jr. Parade in the Special Advertising and Promotions Fund Group in the City Manager’s Department to be reserved at the end of FY 22 and carried over into FY 23 to be utilized for the 2023 Dr. Martin Luther King Jr. Parade. At the time of the request, FY 22 year-end operating budget savings was estimated at $23,523. The final FY22 year-end operating budget savings was $11,647. An appropriations increase of $11,647 is requested in the Special Advertising and Promotions Fund Group in the City Manager’s Department.
Economic Development
3. Increase appropriations in the General Fund Group in the Economic Development Department by $115,676 for rent and operating expenses for the North Long Beach Higher Education Center, offset by a release of funds previously designated for this purpose.
On August 2, 2022, the City Council approved entry into a lease between the City and Long Beach Arts District, LLC, for the property located at 635 East South Street for the operation of a North Long Beach Higher Education Center. As discussed in the letter, the operating costs and rent, estimated at $115,676, will be funded by a release of former Redevelopment Agency (RDA) property sale proceeds received by the City and approved for this use as part of the Adopted FY 20 Budget.
Health and Human Services
4. Increase appropriations in the General Fund Group in the Health and Human Services Department by $50,000 for REACH Team vehicle purchase as a technical correction.
As part of the Adopted FY 23 Budget, a REACH Team vehicle purchase was approved by the City Council for the Health and Human Services Department to support the REACH Team efforts. During the final entry of the budget in the City’s budget system, the appropriation was inadvertently removed. This is a technical correction to restore the budget of $50,000 previously designated for this purpose.
Human Resources
5. Increase appropriations in the Employee Benefits Fund Group in the Department of Human Resources by $830,208 for the Talent Acquisition Division approved by the City Council as part of the FY 23 Budget on September 6, 2022.
The Talent Acquisition (TA) Division was created to recruit and retain the necessary human talent to provide the City with the services it needs. The goal of the TA Division is to drive hiring practices that reflect and align with the City’s diversity, equity, and inclusion efforts. The division will support City departments, employees, and applicants throughout the recruitment process for the unclassified workforce. Strong focus will be placed on revitalizing and centralizing key areas of the City’s recruitment and onboarding processes while curating a great candidate experience. This request is to formally appropriate the funds for the TA Division approved by the City Council as part of the FY 23 Budget action items on September 6, 2022.
Public Works
6. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $410,000 for wayfinding signage projects throughout the City, offset by funds previously collected from the Special Advertising and Promotion Fund Group in the City Manager’s Department.
In FY 22, a total transfer of $410,000 from the Special Advertising and Promotion Fund Group in the City Manager’s Department was designated for wayfinding signage projects throughout the City, which can include signature gateway monument signage located at major entrances to the City and vertical gateway monument signage located at secondary entrances to Long Beach, as well as other minor wayfinding signage projects located throughout Long Beach. These funds were transferred to the Capital Improvements Project Fund Group in the Public Works Department to align with where the project costs will be incurred. An appropriations increase is requested in the amount of $410,000 in the Capital Projects Fund Group, offset by funds previously collected from the Special Advertising and Promotion Fund Group.
7. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $100,000 for Gate Arm at El Dorado Park, offset by funds previously collected from the General Fund Group in the Parks, Recreation, and Marine Department.
The El Dorado Park PARCS (Parking Access Revenue Control Systems) project will install a new parking and revenue control system (entry and Revenue Control exit gates and pay stations). Currently, the park charges visitors manually upon entry. The new automated system will improve the user experience by adding mobile payment options and expediting vehicle processing times by increasing the flow of vehicles entering and exiting the park. Funding in the amount of $100,000 was transferred to the Capital Improvements Project Fund Group in the Public Works Department to align with where the project cost will be incurred. An appropriations increase is requested in the amount of $100,000 in the Capital Projects Fund Group, offset by funds previously collected from the General Fund Group.
8. Decrease Appropriation in the Capital Projects Fund Group in the Public Works Department by $300,000 of Construction & Demolition (C&D) funds as a technical correction; and,
Increase appropriations in the Development Services Fund Group in the Development Services Department by $1,200,000 to transfer funding to the Capital Projects Fund Group.
On September 6, 2022, the City Council adopted the FY 23 Capital Improvement Plan, which included $1,500,000 in C&D funds for the Wrigley Greenbelt Project. Total funding for FY 23 C&D funds is $1,200,000. This is a technical cleanup to adjust the total appropriation amount per funds available. Also, an appropriations increase is requested in the Development Services Fund Group to allow for the transfer of C & D funds to the Capital Projects Fund Group.
Citywide Activities
9. Increase appropriations in the General Fund Group in the Citywide Activities Department by $2,059,883 for Council District Priority Funds, offset by funds set aside for this purpose, and;
Increase appropriations in the Special Advertising and Promotion Fund Group in the Citywide Activities Department by $63,599 for Council District Priority Funds, offset by funds set aside for this purpose.
This request is to appropriate budget for Council District Priority Funds (also known as Divide-by-Nine funding) in FY 23 coming from the various sources as described below.
Council District Priority Funds are budgeted in the Citywide Activities Department in both the General Fund Group and the Special Advertising and Promotions Fund Group until they are approved for specific allocation by the City Council. Each year an appropriation increase is needed to carryover unallocated funds into the following fiscal year. The remaining unallocated amount at the end of FY 22 was $2,059,883 for the General Fund Group (Table A) and $63,599 for the Special Advertising and Promotion Fund Group (Table B). The tables, organized by Council District, reflect balances as of the end of FY 22 and may not reflect the current balances in FY 23.
Lastly, individual City Council District Office budget surpluses are allocated in the following fiscal year to supplement each respective Council Office’s District Priority funding for infrastructure projects and existing City programs. Budget adjustments are necessary to appropriate any FY 22 year-end Council District Office budget savings to supplement FY 23 District Priority funding in the Citywide Activities Department.
The tables below show the breakdown of the Council District Priority Funds to be appropriated in FY 23.
Table A
Table B
10. Increase appropriations in the Special Advertising and Promotion Fund in the Citywide Activities Department by $300 as a technical correction;
Decrease appropriation in the Special Advertising and Promotion Fund in the City Manager Department by $300 as a technical correction;
Increase appropriations in the General Fund Group in the City Manager Department by $300, offset by the Third Council District One-time District Priority Funds transferred from the Citywide Activities Department to provide a donation to US Vets in support of their annual Those Who Served Luncheon; and,
Decrease appropriation in the General Fund Group in the Citywide Activities Department by $300 to offset a transfer to the City Manager Department.
On November 15, 2020, the City Council approved an increase in appropriations in the amount of $300 in the Special Advertising and Promotion Fund in the City Manager’s Department to provide a donation to US Vets in support of their annual Those Who Served Luncheon. This item erroneously appropriated the funds in the Special Advertising and Promotion Fund Group; these funds should have been appropriated in the General Fund Group. This technical correction increases appropriation in the Special Advertising and Promotion Fund Group in the Citywide Department, decreases appropriation in the Special Advertising and Promotion Fund Group in the City Manager Department, increases appropriation in the General Fund Group in the City Manager Department, and decreases appropriation in the General Fund Group in the Citywide Activities Department.
11. Increase appropriations in the General Fund Group in the Citywide Activities Department by $75,000, as a technical correction;
Decrease appropriation in the General Fund Group in the Public Works Department by $75,000, as a technical correction; and,
Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $75,000, offset by Fifth Council District One-time District Priority Funds transferred from the Citywide Activities Department to provide funding for alleyway projects.
On December 6, 2022, the City Council approved an increase in appropriation in the amount of $75,000 in the General Fund in the Public Works Department to provide funding for alleyway projects. This item erroneously appropriated funds in the General Fund Group, rather than the Capital Projects Fund group. This technical correction decreases appropriation in the General Fund Group in the Public Works Department, increases appropriation in the General Fund Group in the Citywide Activities Department, and increase appropriations in the Capital Projects Fund Group in the Public Works Department to accurately reflect where actual expenses will be incurred.
12. Increase appropriations in the Debt Service Fund Group in the Citywide Activities Department by $3,695,269 to budget principal and interest payments for the new Lease Revenue Refunding Bond, Series 2022 (2022 Bonds), offset by the decrease of the 2012 Bonds;
Decrease appropriations in the Debt Service Fund Group in the Citywide Activities Department by $3,767,494 due to the refunding of the Lease Revenue Refunding Bond 2012, Series A (2012 Bonds);
Increase appropriations in the Fleet Services Fund Group in the Financial Management Department by $2,295,981 to budget principal and interest payments for the new Lease Revenue Refunding Bond, Series 2022 (2022 Bonds), offset by a decrease of the 2012 Bonds; and,
Decrease appropriations in the Fleet Services Fund Group in the Financial Management Department by $2,350,256 due to the refunding of the 2012 Bonds.
On April 19, 2022, the City Council authorized the issuance of Lease Revenue Refunding Bond, Series 2022 (2022 Bonds), to refund and refinance the 2012 Bonds to reduce the annual debt service burden in various City funds including the General, Fleet Services, and Towing Fund Groups. The appropriation changes are necessary to properly budget the interest and principal payments for the newly issued debt and reduce the 2012 Bonds interest and principal budgets which were refunded.
FY 22 One-time Measure A Funds to be Reappropriated
The City Council authorized the allocation of one-time funds for specific department projects or operations funded by Measure A. The following appropriations are needed to carry over these funds to FY 23 to complete these projects or activities. These unspent one-time funds as identified below were all reserved at the end of FY 22 for this purpose and the reserves will be released with the appropriation. There is no budgetary impact.
13. Increase appropriations in the General Fund Group in the Parks Recreation and Marine Department by $100,000 for irrigation pumps, offset by unspent one-time Measure A funds.
14. Increase appropriations in the General Fund Group in the Parks Recreation and Marine Department by $37,712 to complete the final findings and outreach of the North Long Beach pool feasibility study, offset by unspent one-time Measure A funds.
FY 22 One-Time Funds to be Reappropriated
For projects with start dates prior to FY 22, the City Council authorized the allocation of one-time funds for specific department projects or operations. The following appropriations are needed to carryover these funds to FY 23 to complete these projects or activities. The unspent one-time funds identified below were all reserved at the end of FY 22 for this purpose and the reserves will be released with the appropriation. There is no budgetary impact.
15. Increase appropriations in the General Fund Group in the City Manager Department by $48,545 for the Tree Planting Program in the Office of Sustainability, offset by a transfer of AB 32 funds.
16. Increase appropriations in the General Fund Group in the City Manager Department by $27,307 for Homelessness Response and Clean Up Efforts, offset by unspent one-time funds.
17. Increase appropriations in the General Fund Group in the City Manager Department by $40,000 for one-time critical needs that may arise and otherwise go unfunded, offset by unspent one-time funds.
18. Increase appropriations in the General Fund Group in the City Manager Department by $20,366 to continue support for the City's racial equity and reconciliation goals, offset by unspent one-time funds.
19. Increase appropriations in the General Fund Group in the City Manager Department by $6,000 for the Language Access Program during City Council Meetings, offset by unspent one-time funds.
20. Increase appropriations in the General Fund Group in the City Manager Department by $75,000 for a technology solution to support the Cannabis Social Equity Program, offset by unspent one-time funds.
21. Increase appropriations in the General Fund Group in the City Manager Department by $100,000 to support the development of a comprehensive communications plan to support the efforts across all City Departments that are working to address homeless related matters, offset by unspent one-time funds.
22. Increase appropriations in the General Fund Group in the City Manager Department by $100,000 to support urgent COVID-19 response and critical needs, offset by unspent one-time funds.
23. Increase appropriations in the General Fund Group in the City Manager Department by $25,000 to support the establishment of an Advisory Team and community engagement activities related to the creation of a Commission on Women and Girls, offset by unspent one-time funds.
24. Increase appropriations in the General Fund Group in the City Manager Department by $18,000 for Community Based Organization (CBO) grants to support farms, community and teaching gardens and tools, offset by unspent one-time Measure US funds.
25. Increase appropriations in the General Fund Group in the City Manager Department by $25,000 to develop an Electrical Lawn Equipment Program, offset by unspent one-time Measure US funds.
26. Increase appropriations in the General Fund Group in the City Prosecutor Department by $21,430 for the City Prosecutor's Internship Program, offset by unspent one-time funds.
27. Increase appropriations in the General Fund Group in the City Prosecutor Department by $42,440 for the City Prosecutor's Digital Paperless Project, offset by unspent one-time funds.
28. Increase appropriations in the General Fund Group in the City Prosecutor Department by $95,063 for the Gang Prevention Strategy Program, offset by unspent one-time funds.
29. Increase appropriations in the General Fund Group in the City Prosecutor Department by $230,739 for the Priority Access Diversion Program, offset by unspent one-time funds.
30. Increase appropriations in the General Fund Group in the Development Services Department by $30,000 to streamline the Accessory Dwelling Unit (ADU) permitting process, offset by unspent one-time funds.
31. Increase appropriations in the General Fund Group in the Economic Development Department by $150,000 to assist the Bixby Knolls Improvement Association, offset by unspent one-time funds.
32. Increase appropriations in the General Fund Group in the Economic Development Department by $23,864 to temporarily staff the Opportunity Zones Business Development Program, offset by unspent First District Priority Funds.
33. Increase appropriations in the General Fund Group in the Economic Development Department by $44,000 for the Pacific Avenue Property and Business Improvement District (PBID), offset by unspent Sixth District Priority Funds.
34. Increase appropriations in the General Fund Group in the Economic Development Department by $55,213 for the Anaheim Street Business Corridor improvements, offset by unspent one-time funds.
35. Increase appropriations in the General Fund Group in the Economic Development Department by $86,819 for the Pacific Avenue Business Corridor improvements, offset by unspent one-time funds.
36. Increase appropriations in the General Fund Group in the Economic Development Department by $400,000 for the acquisition of property known as Virginia Village at 5301 Long Beach Boulevard, offset by unspent one-time funds.
37. Increase appropriations in the General Fund Group in the Economic Development Department by $150,000 for Santa Fe corridor improvements, offset by unspent one-time funds.
38. Increase appropriations in the General Fund Group in the Fire Department by $94,771 for a comprehensive study of Fire Services, offset by unspent one-time funds.
39. Increase appropriations in the General Fund Group in the Health and Human Services Department by $330,000 to support community-based grants related to youth development, offset by unspent one-time Measure US funds.
40. Increase appropriations in the General Fund Group in the Health and Human Services Department by $75,000 for a feasibility study for mental health services infrastructure, offset by unspent one-time funds.
41. Increase appropriations in the General Fund Group in the Health and Human Services Department by $43,702 for Homeless Rapid Response efforts, offset by unspent one-time funds.
42. Increase appropriations in the General Fund Group in the Health and Human Services Department by $60,000 for Racial Reconciliation Plan's violence prevention efforts, offset by unspent one-time funds.
43. Increase appropriations in the General Fund Group in the Health and Human Services Department by $120,000 to support youth substance use and mental health, offset by unspent one-time funds.
44. Increase appropriations in the General Fund Group in the Police Department by $749,383 for upgrades to the Police Department Records Management System to comply with the Department of Justice's mandate to implement the new national incident‐based crime reporting systems, offset by unspent one-time funds.
45. Increase appropriations in the General Fund Group in the Police Department by $793,404 for the LB Safety Recovery program, offset by unspent one-time funds.
46. Increase appropriations in the General Fund Group in the Parks Recreation and Marine Department by $54,330 for senior programming, offset by unspent one-time funds.
47. Increase appropriations in the General Fund Group in the Parks Recreation and Marine Department by $100,000 for exterior switch gears, offset by unspent one-time funds.
48. Increase appropriations in the General Funds Group in the Public Works Department by $89,500 to establish the Sidewalk Vendor Ordinance, offset by unspent one-time funds.
49. Increase appropriations in the General Fund Group in the Public Works Department by $284,202 to address diseased trees citywide, offset by unspent one-time funds.
50. Increase appropriations in the General Fund Group in the Public Works Department by $100,000 for speed mitigation efforts in residential streets, offset by unspent one-time funds.
51. Increase appropriations in the Development Services Fund Group in the Development Services Department by $35,910 for Certified Access Specialist training and programs to educate the public about disability access improvements, offset by unspent one-time funds.
52. Increase appropriations in the Development Services Fund Group in the Development Services Department by $92,700 to create architectural and engineering collateral materials to assist applicants in complying with the City's Building Code, offset by unspent one-time funds.
53. Increase appropriations in the Development Services Fund Group in the Development Services Department by $74,709 for technology improvements for the Development Services Permit Center, offset by unspent one-time funds.
54. Increase appropriations in the Employee Benefits Fund Group in the Civil Service Department by $200,000 for consulting services to evaluate and improve Civil Service testing processes, offset by unspent one-time funds.
55. Increase appropriations in the Fleet Fund Group in the Financial Management Department by $500,000 for the Electric Vehicle Program, offset by a transfer of AB 32 funds.
56. Increase appropriations in the General Services Fund Group in the Technology and Innovation Department by $200,000 for the ServiceNow System Platform, offset by unspent one-time funds.
57. Increase appropriations in the Health Fund Group in the Health and Human Services Department by $133,967 to support a two-year pilot program for HIV and STD testing and outreach, offset by unspent one-time funds.
58. Increase appropriations in the SERRF Fund Group in the Energy Resources Department by $190,229 for consulting services to assist with the continued operation and future development of the SERRF site, offset by unspent one-time funds.
59. Increase appropriations in the Special Advertising and Promotion Fund Group in the City Manager Department by $100,000 for advertising and media consulting services to promote the City of Long Beach, offset by unspent one-time funds.
60. Increase appropriations in the Tidelands Operating Fund Group in the City Manager Department by $50,845 for continued Homeless Response Program services, offset by unspent one-time funds.
61. Increase appropriations in the Tidelands Operating Fund Group in the City Manager Department by $135,732 to aid Rapid Response to homeless issues along the beachfront, offset by unspent one-time funds.
62. Increase appropriations in the Tidelands Operating Fund Group in the Development Services Department by $250,000 for a visioning effort for the Downtown Shoreline Planned Development (PD-6) zoning district, offset by unspent one-time funds.
63. Increase appropriations in the Tidelands Area Fund Group in the Parks Recreation and Marine Department by $89,628 to replace Basin 8 Dock pedestals, offset by unspent one-time funds.
64. Increase appropriations in the Tidelands Operating Fund Group in the Citywide Activities Department by $3,461,234 for a transfer to the Tidelands Area Fund Group in the Public Works Department to support critical repairs to the Queen Mary, offset by unspent one-time funds.
Appropriations Using FY 22 Year-End Uplands Fund Surplus
The FY 22 Uplands Oil Fund ending funds available is $416,369. The following appropriation request is funded as recommended in the FY 22 Year-End Performance Report in the amount of $20,818. The remaining $395,551 will be set aside for future oil well abandonment.
65. Increase appropriations in the Uplands Oil Fund Group in the Citywide Activities Department by $20,818, to implement the City Council’s policy to reserve five percent of surplus funds to fund unfunded liabilities, offset by FY 22 year-end funds available.
Appropriations Using FY 22 Year-End General Fund One-times
The FY 22 General Fund operating result was a deficit of $11.5 million, which will be covered as previously planned with funding made available by the Long Beach Recovery Act, Securing Our City’s Future category. The FY 22 Year-End Performance Report recommended additional uses from the Long Beach Recovery Act, Securing Our City’s Future category in the amount of $10.7 million to support key priority projects identified by the City Council as part of the FY 23 budget adoption night actions approved on September 6, 2022, and to fund other critical needs. From this source, $0.47 million of FY 22 savings from the Legislative Department, which, by practice, will be allocated to supplement each respective Council District’s one-time, is included in Item 9. The following appropriation requests will fund the remaining projects as recommended in the FY 22 Year-End Performance Report and City Council amendments on February 7, 2023.
66. Increase appropriations in the General Fund Group in the Library Services Department by $800,000 to provide further support for materials (this is made up of $400,000 Budget Oversight Committee Recommendation and $400,000 City Council adjustment), offset by FY 22 year-end one-time funding.
67. Increase appropriations in the General Fund Group in the City Manager's Department by $200,000 in to further support the interpretation and translation services provided by the Language Access Program, offset by FY 22 year-end one-time funding.
68. Increase appropriations in the General Fund Group in the City Manager's Department by $100,000 to support the work of the Interdepartmental Fireworks Working Group to address illegal use of fireworks and explosives in Long Beach through ongoing implementation of the Illegal Explosives & Fireworks Action Plan, offset by FY 22 year-end one-time funding.
69. Increase appropriations in the General Fund Group in the Health and Human Services Department by $150,000 for any necessary feasibility studies or pilot programs to support increased access to reproductive health in response to the overturning of Roe v. Wade, offset by FY 22 year-end one-time funding.
70. Increase appropriations in the General Fund Group in the City Manager's Department by $150,000 to supplement the Measure B (TOT) revenues allocated to the Convention Center, arts organizations, and cultural centers. The $150,000 will be used to provide a defined payment in the amount of $50,000 each to the African American Cultural Center of Long Beach, Latino Cultural Center, and Cambodian American Cultural Center offset by FY 22 year-end one-time funding.
71. Increase appropriations in the General Fund Group in the Economic Development Department by $50,000 to support the Pacific Corridor activation that takes into consideration prior activations and successes including investment such as event signage, offset by FY 22 year-end one-time funding.
72. Increase appropriations in the General Fund Group in the City Manager's Department by $300,000 in to provide additional support for the Justice Fund, offset by FY 22 year-end one-time funding.
73. Increase in appropriation in the General Fund Group in the Citywide Activities Department by $250,000 for Council District Four District Priority Funds to supplement funds that were previously allocated to Community Hospital facility needs, offset by FY 22 year-end one-time funding.
74. Increase appropriations in the General Fund Group in the Health and Human Services Department by $25,000 to purchase disposable drink safety kits for a test kit distribution program similar to the program implemented by the City of West Hollywood, offset by FY 22 year-end one-time funding.
75. Increase appropriations in the General Fund Group in the City Manager’s Department by $5,188,000 for Homelessness Emergency Response Efforts, including but not limited to programs, cleanups, staffing, equipment, sheltering and other efforts, offset by FY 22 year-end one-time funding.
76. Increase appropriations in the General Fund Group in the City Manager’s Department by $100,000 to support Citywide neighborhood block parties in the FY 23. The funds will be used to cover Special Event and Filming Block Party Permit fees and, as funding allows, on a first-come, first-served basis, may cover the costs of additional City services and street closure equipment rental as funding allows, offset by FY 22 year-end one-time funding.
77. Increase appropriations in the General Fund Group in the Development Services Department by $100,000 for neighborhood association microgrants, offset by FY22 year-end one-time funding.
78. Increase appropriations in the General Fund Group in the Parks, Recreation and Marine Department of $390,000 for Youth Services programs in low-income areas, including After School and Fun Day programming, Teen Center, and Financial Aid subsidies to income qualified Day Camp participants, offset by FY 22 year-end one-time funding.
79. Increase appropriations in General Fund Group in the Parks, Recreation and Marine Department by $20,000 for senior services programs in low-income areas that will support the senior meal service program at Cesar E. Chavez and Silverado Parks, offset by FY 22 year-end one-time funding.
80. Increase appropriations in the General Fund Group in the City Manager's Department by $100,000 to support Downtown Beach Streets special event which is currently planned to take place in May 2023, offset by FY 22 year-end one-time funding.
Items 81 through 83 below are recommended to be added to the Long Beach Recovery Act Programs
81. Increase appropriations in the General Fund Group in the Health and Human Services Department by $270,480 to fill the funding gap for the Community Crisis Response Program in FY 23 that will pilot non-police crisis response team(s) focused on responding to non-violent, non-criminal, and non-medical calls for service related to mental health crises with connections to services and resources, offset by FY 22 year-end one-time funding.
82. Increase appropriations in the General Fund Group in the Parks, Recreation & Marine Department by $90,000 to provide additional funding for additional seasons of Hoops After Dark program, which provides a safe environment for area youth ages 18 to 25 to develop athletic and leadership skills in conjunction with educational workshops, offset by FY 22 year-end one-time funding.
83. Increase appropriations in the Economic Development Department by $450,000 for the Long Beach Pledge, a Guaranteed Income (GI) Pilot that is an innovative approach to support single income households in the 90813-zip code in a rapidly changing economy by providing a minimum amount of income to supplement the basic costs of living, with the goal of reducing poverty, offset by FY 22 year-end one-time funding.
As described in the Mayor’s memo to the City Manager dated January 30, 2023, the following appropriation requests are funded as recommended in the FY 22 Year-End Performance Report and amended by the City Council on February 7, 2023.
84. Increase appropriations in the General Fund Group in the Legislative Department by $702,450 to support the estimated FY 23 cost of the new staffing model and new positions within the Mayor’s Office as part of the transition plan for operations, as well as funding membership in the African American Mayors Association, offset by FY 22 year-end one-time funding. These are ongoing structural costs and will be an additional cost in the FY 24 Budget.
85. Increase appropriations in the General Fund Group in the Legislative Department by $155,037 and in the City Clerk Department by $105,969 to support the following respectively: overall administrative support needs for Mayor and the City Council, including financial and personnel administrative support, and a position in the Clerk’s Office to monitor and maintain compliance with the Levine Act, which prohibits contributions of more than $250 made to an officer of an agency by a party, participant, or the party or participant’s agent of proceeding pending before the City involving a license, permit, or other entitlement for use, offset by FY 22 year-end one-time funding. These are ongoing structural costs and will be an additional cost in the FY 24 Budget.
86. Increase appropriations in the General Fund Group in the Legislative Department by $171,000 to develop and establish the Public Service Pathways Pilot Program in the Legislative Department, offset by FY 22 year-end one-time funding.
87. Increase appropriations in the General Fund Group in the Legislative Department by $383,000 for to fund the cost of a Legislative Assistant for half of FY 23 for each of the Council Districts, offset by FY 22 year-end one-time funding. These are ongoing structural costs and will be an additional cost in the FY 24 Budget.
Contingent Appropriations Using FY 22 Year-End Measure A Surplus
There was $9,830,786 in unallocated Measure A surplus funds at FY 22 year-end. The following contingent appropriation adjustments implement the recommended uses of the Measure A surplus as proposed and detailed in the FY 22 Year-End Performance Report. These proposed recommendations for the uses of Measure A funds are contingent upon confirmation from the Measure A Citizens Advisory Committee that the proposed uses are in conformance with the intent of Resolutions No. RES-16-0018 and RES-16-0017 prioritizing spending.
88. Increase appropriations in the General Fund Group in the Citywide Activities Department by $9,830,786 to transfer to the Capital Projects Fund Group in the Public Works Department to fund items 89 through 98 offset by a transfer of FY 22 Measure A year-end funds available.
89. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $400,000 to install and maintain the Bluff Park Historic Lamps including upgrades, maintenance, and installation of historic streetlamps, offset by a transfer of FY 22 Measure A year-end funds available.
90. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $1,000,000 to further repair and maintain the City’s alley network, offset by a transfer of FY 22 Measure A year-end funds available.
91. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $200,000 to design and construct a new playground at Hudson Park, offset by a transfer of FY 22 Measure A year-end funds available.
92. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $500,000 to complete design and construct a new all-inclusive, all-abilities playground at El Dorado Park West, offset by a transfer of FY 22 Measure A year-end funds available.
93. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $1,800,000 to complete design and rehabilitate an existing building for the Health and Human Services Department Navigation Center, offset by a transfer of FY 22 Measure A year-end funds available.
94. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $250,000 to complete design and construct a new signature playground at Ramona Park, offset by a transfer of FY 22 Measure A year-end funds available.
95. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $250,000 to repair and rehabilitate the roofing system at the Wardlow Park Community Center ($200,000), and for further funding needed to complete construction of the Wardlow Park Community Center Restroom ADA Improvements ($50,000), offset by a transfer of FY 22 Measure A year-end funds available.
96. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $500,000 to fund and address HVAC issues and other needed repairs identified in the Facility Conditions Assessment (FCA) at the Police Department’s North Division facility, offset by a transfer of FY 22 Measure A year-end funds available.
97. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $4,000,000 to address homelessness including infrastructure projects consisting of improving or creating shelter space and other related projects, offset by a transfer of FY 22 Measure A year-end funds available.
98. Increase appropriations in the Capital Projects Fund Group in the Public Works Department by $930,786 to fund the Critical Facility Reserve to address emergency and critical repairs as identified in the Facility Conditions Assessment (FCA) as they arise, offset by a transfer of FY 22 Measure A year-end funds available.
Appropriations Using FY 22 Year-End Tidelands Operating Surplus
The FY 22 Year-End Performance Report identified recommended Tideland Operating Fund Group uses of funds available in the amount of $15.5 million. From this source, the City Council approved the appropriation of $400,000 to support the Queen Mary parking improvements on November 11, 2022 and $1.4 million will be set aside for operating reserves. The following appropriation requests are to fund the remaining projects as recommended in the FY 22 Year-End Performance Report.
99. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $425,000 to fully fund the construction of the Jr. Lifeguard Facility to develop the modular building and demolish the existing structure, offset by FY 22 year-end funds available.
100. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department of $250,000 to further the Peninsula Beach nourishment study, develop strategy and framework for short term and long-term erosion management solutions including identifying challenges and benefits with earlier pilot study efforts, offset by FY 22 year-end funds available.
101. Increase appropriations in the Tidelands Fund Group in the Public Works Department by $200,000 to support permitting to expand the Junipero Sports Court active recreational uses along the waterfront, offset by FY 22 year-end funds available.
102. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department of $50,000 to support the Pride Tower placemaking and access project, offset by FY 22 year-end funds available.
103. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $300,000 to renew the City's Regional General Permits with the Regulatory Agencies, which allows of maintenance dredging of the City's bays, channels, and harbors, offset by FY 22 year-end funds available.
104. Increase appropriations in the Tidelands Operating Fund Group in the Citywide Activities Department by $2,950,000 to transfer to the Tidelands Area Fund Group, provide funding for operational, maintenance and improvement expenses for the Queen Mary in preparation for a Spring 2023 re-opening, offset by a transfer from the Tidelands Operating Fund Group.
105. Increase appropriations in the Tidelands Area Fund Group in the Economic Development Department by $2,950,000 to provide funding for operational, maintenance and improvement expenses for the Queen Mary in preparation for a Spring 2023 re-opening, offset by a transfer from the Tidelands Operating Fund Group.
106. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $3,000,000 for additional funding to support the development of the Belmont Pool facility, offset by FY 22 year-end funds available.
107. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $2,000,000 for funding needed to address homelessness, offset by FY 22 year-end funds available.
108. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $1,000,000 for Marina Green Parking Lot rehabilitation needs, offset by FY 22 year-end funds available.
109. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $500,000 for continued efforts to install security cameras and associated electrical and data infrastructure in high-needs areas to improve public safety, offset by FY 22 year-end funds available.
110. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $100,000 for consulting services to explore alternative financing strategies for the delivery of the Belmont Pier project as a Public-Private endeavor, offset by FY 22 year-end funds available.
111. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $300,000 for engineering, design, and permitting to support repairs to existing Belmont Pier, offset by FY 22 year-end funds available.
112. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $200,000 for planning and permitting and set aside for construction of digital signage wayfinding and message boards in the Downtown and Convention Center area, offset by FY 22 year-end funds available.
113. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $1,325,000 for critical facilities reserve account to support unforeseen maintenance needs across Tidelands areas, offset by FY 22 year-end funds available.
114. Increase appropriations in the Tidelands Operating Fund Group in the Public Works Department by $1,000,000 to support identified Facilities Conditions Assessment (FCA) needs, including repairs or upgrades to energy management systems, HVAC, doors, and elevators at the Long Beach Convention Center, offset by FY 22 year-end funds available.
Long Beach Recovery Act
115. Increase appropriations by $41,834,491 in the General Fund Group in various departments as shown in Table C below, offset by funds made available through the Long Beach Recovery Act; and approve the revised program allocations of the Long Beach Recovery Act as seen in Attachment B.
The Long Beach Recovery Act (LB Recovery Act) was initially approved by the City Council on March 16, 2021, and each revision to the plan has been approved by the City Council in subsequent reports. The total of LB Recovery Act has grown to $291.2 million since the latest revised plan and is funded by various sources, including the General Fund, as a result of the City's approach in using federal American Rescue Plan Act (ARPA) funds. The U.S. Department of Treasury’s Final Rule allows ARPA funding to be used to provide and maintain current government services (e.g., provision of police, parks, and recreation services) up to the amount of the City's calculated revenue loss due to the pandemic. In compliance with the Final Rule, the City will use the majority of ARPA funds to maintain existing, eligible City services (specifically, parks and recreation and police services) for FY 21, FY 22, and FY 23. This spending approach, consistent with the Final Rule, does not result in any increased budgetary allocations or levels of service for the Parks, Recreation and Marine or Police Departments. The total budget for PRM and PD were unaffected by this approach. This portion of ARPA funding allocated to the City makes available General Fund monies, which are then used to enable the delivery of Council-approved programs for LB Recovery Act. As the LB Recovery Act programs made possible by ARPA were budgeted in the General Fund Group in FY 22, unspent funds are needed to be re-appropriated for FY 23. Table C below details the appropriation increase request by Department in the General Fund Group.
Table C
|
Department |
General Fund Group Appropriation Increase |
|
City Manager |
1,615,168 |
|
Development Services |
4,363,379 |
|
Economic Development |
13,230,891 |
|
Financial Management |
134,000 |
|
Health and Human Services |
14,850,570 |
|
Library Services |
1,071,985 |
|
Parks, Recreation and Marine |
1,191,553 |
|
Public Works |
5,307,251 |
|
Technology and Innovation |
$69,694 |
|
General Fund Group Total |
$41,834,491 |
The remaining portion of ARPA funds will be used to provide direct relief grants to those impacted most by the pandemic. Utilizing ARPA funds for these direct relief grant payments will provide the opportunity for these funds to be tax-exempt for the beneficiaries (if paid from the General Fund, these payments would be taxable to the recipients). By utilizing ARPA funds, the City alleviates the additional burden of beneficiaries being taxed on these direct relief grants. Table D below details the current LB Recovery Act funding sources.
Table D: Long Beach Recovery Act Funding Sources (in millions)
|
Funding Source |
Total Program Allocation° |
|
General Fund* |
$125.8 |
|
General Fund** |
4.1 |
|
American Rescue Plan Act (ARPA) Direct Relief Grants++ |
10.0 |
|
Airport Rescue Grants^ |
15.1 |
|
CDC Public Health Workforce Development Grant |
2.8 |
|
ELC Schools Re-Opening Safety Grant |
0.7 |
|
Emergency Rental Assistance Program (ERAP) - Round 1 |
30.2 |
|
ERAP - Round 2 |
34.1 |
|
ERAP - Reallocation Funds |
13.0 |
|
Epidemiology and Laboratory Capacity (ELC) Grant |
26.8 |
|
Health Disparities Grant |
7.7 |
|
HUD Home-ARP (Homelessness) |
10.2 |
|
Long Beach Community Foundation - Ballmer Group Grant |
0.1 |
|
Long Beach Community Foundation - Knight Donor Grant |
0.2 |
|
Vaccination Grant |
5.1 |
|
Youth Workforce Development Grant |
6.3 |
|
Total Funding Sources |
$292.2 |
* Funds made available due to funding from ARPA covering existing City services.
** Funds made available due to funding from CARES covering existing City services, Police Department savings, and other sources.
++ This represents the portion of LB Recovery Act programs funded directly by ARPA. The remaining portion of ARPA funding will be used to support existing City services.
^ Airport Grants are funded by ARPA as a direct allocation to the Airport Department. This is separate from the City’s direct allocation of ARPA funds.
° Total amounts received will vary depending on actual funding received.
The Long Beach Recovery Act programs fall under three categories: Economic Recovery, Healthy and Safe Community, and Securing our City’s Future. Table E summarizes the total funding by Program Category.
Table E: Long Beach Recovery Act Program Categories (in millions)
|
|
Total Program Allocation |
Amount Spent in FY 21 |
Amount Spent in FY 22 |
Remaining Allocation |
|
Economic Recovery* |
$71.2 |
$0.3 |
$29.2 |
$41.7 |
|
Healthy and Safe Community* |
145.3 |
23.6 |
74.3 |
47.4 |
|
Securing Our City’s Future |
75.7 |
33.7 |
22.2 |
19.8 |
|
Total LB Recovery Act |
$292.2 |
$57.6 |
$125.7 |
$108.9 |
* These categories include a preliminary allocation of LB Recovery Act related administrative overhead costs. Actual allocations may vary depending on future program expenditures.
LB Recovery Act programs continue to evolve as additional funding sources and recovery needs are identified. Attachment B details the revised LB Recovery Act programs, sub-programs, and the associated allocation amounts. Staff will continue to report to the City Council any new recovery-related funding sources secured by the City through the Bi-Annual Reports. Past reports are available on the City’s Long Beach Recovery Act website at www.longbeach.gov/recovery <http://www.longbeach.gov/recovery>.
116. Increase appropriations in the Airport Fund Group in the Airport Department by $1,501,174 offset by the Concessions Rent Relief Airport Rescue Grant.
In 2022, the Airport was awarded $1,501,174 from the Concessions Rent Relief Airport Rescue Grant to provide relief from rent and minimum annual guarantee obligations to eligible airport concessionaires, in accordance with the American Rescue Plan Act (ARPA). This is a request to increase appropriations to align with rent credits that were funded by the grant.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER