TITLE
Recommendation to adopt Plans and Specifications No. R-6799 for the Storm Drain Maintenance and Repair contract; and authorize City Manager to award the contract to United Storm Water, Inc., in the estimated annual amount of $582,379 plus a five percent contingency for potential unforeseen weather-related maintenance and repair costs, with a term of October 1, 2009 through September 30, 2012, with the option of renewing for two one-year periods at the discretion of the City Manager. (Citywide)
DISCUSSION
The City's storm drain system must be regularly maintained to prevent flooding during storm events thereby protecting property from damage and providing for the general safety, health, and welfare of the residents of Long beach. In addition, pursuant to the Clean Water Act provision 40 CFR 122.26(d)(2) and the City's National Pollutant Discharge Elimination System (NPDES) permit issued by the Los Angeles Regional Water Quality Control Board (LARWQCB), the City's municipal storm drain system is required to be maintained on a regular basis in order to reduce the discharges of pollutants in storm water to the maximum extent practicable.
The City's storm drain system is comprised of approximately 180 miles of pipes and culverts, 5.5 miles of open channels and ditches, 3,800 catch basins and 23 pump stations. Maintenance services include cleaning and repair of pump stations, storm drains, open storm drain channels, catch basins, outfall structures, and the inspection of storm drain pipes. Other maintenance services may include responding to flooding incidents, removing blockages, and repairing pipes and inlets due to damage or deterioration.
The City does not have the resources or specialized equipment to perform these services. As a result these services have been historically contracted out. The current contract will expire on September 30, 2009. In order to insure that the storm drain system is properly maintained for the upcoming storm season, staff solicited bids for a replacement contract. City Council adoption of the Plans and Specifications and award of the contract to the lowest responsible bidder are being recommended concurrently to expedite the maintenance implementation.
The bid was advertised on July 29, 2009, and 187 potential bidders specializing in storm drain system maintenance and repair were notified; 22 are Woman-owned Business Enterprise (WBE), 34 are Minority-owned Business Enterprises (MBEs), 37 are Small Business Enterprises (SBEs) and 18 are Long Beach businesses. The bid document was made available from the Engineering Division, located on the ninth floor of City Hall, and the Division's website at www.lonQbeach.Qov/purchasinQ. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 local, minority and women's business groups. Two bids were received and a public bid opening occurred on August 26, 2009. United Storm Water, Inc., of City of Industry, CA (SBE) is the lowest responsible bidder. Information regarding the bid and United Storm Water, Inc., is provided on the attached contract award document.
This matter was reviewed by Deputy City Attorney Amy R. Burton on September 2, 2009 and Budget and Performance Management Bureau Manager David Wodynski on September 1, 2009.
SUSTAINABILITY
Regular maintenance of the storm drain system results in improved water quality through the capture and removal of trash, debris, and green waste prior to their discharge into the rivers and beaches.
TIMING CONSIDERATIONS
Since the current contract will expire on September 30, 2009, City Council action on this matter is requested on· September 22, 2009, to authorize storm drain system maintenance and repair services without interruption.
FISCAL IMPACT
The contract award is for an annual amount of $582,379.27 plus a 5 percent contingency for a three-year term. Sufficient funds are budgeted each year in the General Fund (GP 100) in the Department of Public Works (PW).
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MlCHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
|
APPROVED: |
|
|
|
|
|
PATRICK H. WEST |
|
CITY MANAGER |