TITLE
Recommendation to authorize City Manager to execute any and all necessary documents to enter into contracts with Arcadis U.S., Inc., of Los Angeles, CA, Parsons Brinckerhoff, Inc., of Los Angeles, CA, and AECOM USA, Inc., of Los Angeles, CA, for as-needed construction management and other related services in an aggregate amount not to exceed $4,000,000 for a period of three years, with the option to renew for two additional one-year periods, including any necessary amendments thereto, provided that the authorized aggregate total is not exceeded. (District 5)
DISCUSSION
City Council approval is requested to enter into contracts with Arcadis U.S., Inc. (Arcadis), Parsons Brinckerhoff, Inc., and AECOM USA, Inc. (AECOM), for as-needed construction mangement consulting services. The City of Long Beach (City) has historically used consultants on an as-needed basis to perform construction management, construction inspection, materials and laboratory testing (Construction Management), and other related services. Current as-needed consultant contracts related to these specialized professional services have expired. A Request for Qualifications (RFQ) process was conducted to secure these professional services in accordance with City Administrative Regulation 8-4, “Selecting Professional Services,” as well as Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5100-14D.
On September 2, 2014, the City Council adopted Specifications No. RFQ AP13-030 for Airport Consultant Services for Various On-Call Projects. That RFQ established a roster of 27 pre-qualified Airport Consultants (attached), and identified the process for selective invitation of Airport Consultants from the short list to present general project proposals as project needs arise.
In accordance with Section 5.11 of the RFQ, on March 27, 2015, the City invited seven Airport Consultants from the roster to present general project proposals to perform Construction Management services. The invitation included a Request for Proposal (RFP) identifying the general project scope and other parameters for preparation of the general project proposal.
Five of the seven firms presented their general project proposals on April 27, 2015. Following the interview presentations, members of the Selection Committee ranked the firms by their respective interview scores in accordance with Section 5.11.1 of the RFQ. Arcadis U.S., Inc., Parsons Brinckerhoff, Inc., and AECOM were determined by the Selection Committee to be the best qualified firms for Construction Management services.
It is recommended that the contracts for as-needed Construction Management services be awarded to Arcadis U.S., Inc., of Los Angeles, CA (not a DBE, MBE, WBE, SBE, or Local), Parsons Brinckerhoff, Inc., of Los Angeles, CA (not a DBE, MBE, WBE, SBE, or Local), and AECOM USA, Inc., of Los Angeles, CA (not a DBE, MBE, WBE, SBE, or Local). As individual projects are identified, work orders for each project will be issued. Each work order will be funded from the source identified for each particular project.
This matter was reviewed by Deputy City Attorney Richard F. Anthony on October 5, 2015 and by Budget Management Officer Victoria Bell on October 6, 2015.
TIMING CONSIDERATIONS
City Council action on this matter is requested on October 20, 2015, to allow timely completion of the initial Construction Management services work order for management of the Parking Garage Lot A Improvements and for the Terminal Improvements Phase II at the Long Beach Airport.
FISCAL IMPACT
The contract expense is not to exceed $4,000,000 for a three-year term and the option to renew for two additional one-year periods. Contract authority is based on current and anticipated capital improvement projects budgeted in the Airport Fund (EF 320). Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. It is anticipated that the award of this contract will have a positive impact on the local job market.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
BRYANT L. FRANCIS
DIRECTOR, LONG BEACH AIRPORT
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
ARA MALOYAN, PE
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER