TITLE
Recommendation to authorize City Manager to execute all documents necessary to amend Contract Agreement No. 33799 with Tait Environmental Services, Inc., of Santa Ana, CA, for providing compliance consulting and project management services for the Underground Storage Tank (UST) program, to increase the annual contract amount by $186,760, for a total annual amount not to exceed $426,760 for the period ending December 31, 2015, with the option to renew for two additional one-year periods, in an annual amount not to exceed $240,000, for a total three-year contract amount not to exceed $906,760. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to execute amendments to the contract with Tait Environmental Services, Inc., to provide UST consulting and project management services to the Department of Financial Management, Fleet Services Bureau.
On January 20, 2015, the City Council authorized the City Manager to execute a contract with Tait Environmental Services, Inc., in an annual amount not to exceed $240,000, with the option to renew for two additional one-year periods. Additional funds are being requested to cover unanticipated costs related to project management for the construction at the Alamitos Bay Marina fuel dock, the Shoreline Marine fuel dock transition sump repairs and the re-engineering of the fuel site at the West Police Department station into an above-ground storage tank fuel facility. Tait Environmental Services, Inc., has also provided significant assistance with compliance consulting with respect to the Consent Judgment, including preparation for hearings on UST violations and interpretation of compliance regulations. The Fleet Services Bureau is requesting additional contract authority of $186,760 for the first year, increasing the total annual amount not to exceed $426,760.
This matter was reviewed by Deputy City Attorney Kendra L. Carney on August 12, 2015 and by Budget Management Officer Victoria Bell on August 18, 2015.
SUSTAINABILITY
Diligent monitoring and oversight by City staff and knowledgeable professionals is critical to ensuring that the petroleum fuel in the City’s fuel sites does not cause environmental contamination.
TIMING CONSIDERATIONS
City Council action is requested on September 8, 2015, to ensure that UST consulting and project management services can be provided without interruption to the Fleet Services Bureau through December 31, 2015.
FISCAL IMPACT
The cost of this contract will not exceed $426,760 for the period ending December 31, 2015. Sufficient funds are budgeted in the Fleet Services Fund (IS 386) in the Financial Management Department (FM). The costs to the Fleet Services Fund are reimbursed through charges to the user departments through the Fleet MOU. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER